What email application do you use?

[Otis]

Hi everybody. Hope you're all keeping safe!

I just wanted to see what everybody uses to manage emails on a day to day basis.

Unfortunately, we've hit a roadblock with Microsoft Outlook - it's simply not good enough and I'm not a fan of the look and feel.

Previously, we all used Mac's and our email app of choice was Spark by Readle. Unfortunately, this app is not available for Windows. The ability to schedule to send later (without needing the app open) and the quick "move email to folder" function saved a lot of time and increased our productivity tenfold.

I have tried Mailbird and eMClient but they do not take my liking either.

What do you use? What do you find works best?

Thank you in advance!

 

[WebDesires]

Thunderbird, Obviously

P.s. It can do send later (via plugin), but needs app to be open I believe.

 

[mattk]

Gmail

 

[fisicx]

Thunderbird. And occasionally RoundCube

 

[WaveJumper]

Gmail

 

[KM-Tiger]

Thunderbird.

But as I run my own MTA I do a lot of server side filtering with Sieve. Would be in a right mess without that.

 

[zigojacko]

Recently switched from Thunderbird to Mailspring for a local email client.

Just for my own work email as all our company mailboxes are set up in Teamwork Desk that route via our agency Google Workspace (so Gmail's mail servers).

Over the years I have tried and tested countless email apps. I would not recommend Mailbird, or emClient if that helps. Postbox is okay and is basically Thunderbird with a cleaner UI.

 

[John Hemming]

Mainly Thunderbird.

 

[gpietersz]

Thunderbird. With plugins.

I run my own mail servers, incoming and outgoing (not as much hassle as people here say, although I have had trouble with sending to hotmail addresses, but, oddly not Office365) for the domain I get the most emails too (planning tos wtich others too).

 

[IanSuth]

i am forced to use Zoho for one of the companies i do work for - i hate it with a passion.
Mainly Thunderbird but
I actually liked Outlook Express, easy to back up on a client because of how it used store folders and because of it's stripped down nature not vulnerable to many attack vectors Outlook

 

[zigojacko]

although I have had trouble with sending to hotmail addresses

This is the number one reason we try to avoid running our own mail servers and advise all clients to use a third party for email.

Microsoft own a lot of domains and every business will have customers with mailboxes at these domains and trying to battle with the constant overly finicky nature in which they are constantly blacklisting server IP addresses was just a huge hassle.

It's always possible to remove the block but it repeatedly happens. And only with Microsoft (@ hotmail, @ live, @ outlook etc etc). And the support was close to useless. Right nightmare!

 

[Paul Kelly ICHYB]

@Otis you don't say how you want to manage them or what you mean by manage.

Also, what system manages your email?

 

[gpietersz]

This is the number one reason we try to avoid running our own mail servers and advise all clients to use a third party for email.

Microsoft own a lot of domains and every business will have customers with mailboxes at these domains and trying to battle with the constant overly finicky nature in which they are constantly blacklisting server IP addresses was just a huge hassle.

Oddly enough, I have only had issues with Hotmail, and my email is mostly to businesses its not really an issue. I regularly send to other MS domains with no problem.

There is a cheap and simple solution, which is you run your own mailserver, but relay outgoing mail a third party SMTP server for outgoing mail - there are plenty of services that offer this. Its still a lot cheaper than using a third party service for email, and gives you all the other advantages of running your own server. I will do this before switching other domains to my mail server, as at that point it might become a problem. So far I have not bothered because its affected a grand total of three recipients and I just used a different address in those cases.

 

[zigojacko]

Oddly enough, I have only had issues with Hotmail, and my email is mostly to businesses its not really an issue. I regularly send to other MS domains with no problem.

There is a cheap and simple solution, which is you run your own mailserver, but relay outgoing mail a third party SMTP server for outgoing mail - there are plenty of services that offer this. Its still a lot cheaper than using a third party service for email, and gives you all the other advantages of running your own server. I will do this before switching other domains to my mail server, as at that point it might become a problem. So far I have not bothered because its affected a grand total of three recipients and I just used a different address in those cases.

Yes, we do this sometimes too. But generally, it's a weight off our shoulders if we can just switch off our server's mail service and point the MX records to elsewhere. Mail isn't something we really want to have to deal with in the business if we can help it. I've lost so many hours in the past over email configuration - haha.

 

[gpietersz]

Mail isn't something we really want to have to deal with in the business if we can help it. I've lost so many hours in the past over email configuration

I shared that opinion in the past, but when I found and tried tools to simplify the setup and admin, I was pleasantly surprised. Its really not much harder than managing a web server now.

 

[NickGrogan]

Outlook365

 

[John Hemming]

I shared that opinion in the past, but when I found and tried tools to simplify the setup and admin, I was pleasantly surprised. Its really not much harder than managing a web server now.

I used to run a mail server for my main mail, but now use a mixture of Zoho and Gmail for that. I was using an old version of Exchange and it was a bit rubbish.

I have also taken some open source SMTP code, fixed a few bugs in it and I use to to give low level control on some emails (it is easier to control the ****** aspects that way), but I don't use it much. For most email I just attach Thunderbird to either Zoho or Gmail and run that way. I do sometimes use the Zoho and Gmail interfaces, but I prefer to download the email so I can play around with the files if needs be offline.

 

[DontAsk]

Avoid ThunderTurd. Support is useless. You have to use a forum populated by arrogant knobheads (or at least it was like that when I had issues a few years ago) who just repeat the script.

Paid for eM Client every time for me. The support e-mail is responsive and they know what they are doing. The last issue I reported got a response within 24 hours and is being fixed.

 

[gpietersz]

I used to run a mail server for my main mail, but now use a mixture of Zoho and Gmail for that. I was using an old version of Exchange and it was a bit rubbish.

Maybe Exchange was the problem?

Something like https://mailinabox.email/ makes it all a whole lot easier to run (it uses Dovecot and Postfix, and Roundcode for webmail, and various other bits) and is dead easy to set up.

 

[John Hemming]

Maybe Exchange was the problem?

Maybe it was.

We have to run internal services through a reverse proxy which makes it an extra bit of faff. Hence I am going for now to stick with the mixture of Google and Zoho.

If we were going to go further with an inhouse setup I would spend a bit more time on my own server. It gives some good low level access to what is happening with emails which can be quite helpful. I have an integrated communications server with voice/video, email and messaging, but I am busy doing other things at the moment.

 

[UKSBD]

Opera Mail

It hasn't been supported for a number of years now though and I really should change it, familiarity breeds contempt

 

[peppermintlover]

Gmail, prolly the most basic one. Hahahahaha.

 

[porcupinecutie]

I recently transitioned from Gmail to Apple Mail.

 

[fisicx]

I recently transitioned from Gmail to Apple Mail.

No you didn’t. Stop telling porkies.

 

[gpietersz]

Opera Mail

I used it many years ago. It was pretty good.

 

[UKSBD]

I used it many years ago. It was pretty good.

I can't stop using it.

Keep trying others as Opera isn't supported anymore, but just keep returning back to it, probably because of habit and familiarity more than anything else.

 

[Lucan Unlordly]

Zimbra. It has multiple features which from review sites are very popular. Used it for over 10 years without a hitch.

 

[Opinion87]

Zoho. Can't fault it.

 

[Ian J]

I'm almost embarrassed to admit that I am still using Outlook as part of Office 2003

 

[JEREMY HAWKE]

I use Ionos webmail but is there an improvement on this ?
I like it but with nobody else here mentioning I wonder if there is something better

 

[gpietersz]

@AlasterCook the thread is about email applications not email services. Did you bother to read before posting?

@JEREMY HAWKE probably, but its hard to know as it depends on needs, likes, dislikes..... and its difficult to compare any two things unless one as used both.

You can set up one of the email applications mentioned to use IMAP to try it out (so the email applications syncs with your webmail). There should be instructions on the ionos site. Thunderbird (and most of the others) will usually do automatic setup given the server address and your username an password.

 

[Lucan Unlordly]

@AlasterCook the thread is about email applications not email services. Did you bother to read before posting?

In fairness, I haven't a clue what the difference is?

 

[gpietersz]

In fairness, I haven't a clue what the difference is?

On the other hand you do not have a history of making only short and pointless comments!

It is similar to the difference between a web site and a web browser.

You need an email server that sends and receives your emails. You can run your own (I do for some addresses, plan to move entirely over) or (as most people do) you can use someone else's.

You also an need an application to read emails with. This used to be always a locally installed application - a separate program that you read your emails in.

It is now common for people to use a service that provides both the mail server and a web app for reading email. This is called "webmail". This was started by Hotmail AFAIK but lots of other people (notably Google's Gmail and some Microsoft services) do it now.

Most of those services can be used with a separate program. I do this with Gmail.

I also have webmail software installed so users of my mail server have a choice and can use webmail as a fallback.

 

[Ian J]

On the other hand you do not have a history of making only short and pointless comments!

My guess is that the gentleman that you are referring to is posting from the Indian subcontinent as they often use the names of English cricketers, misspelling them in the process

 

[Chris H]

If it's a email client you're after then Postbox might be a good option.

 

[genixmarketing]

+1 Thunderbird

 

[garyfen]

Thunderbird - and I found it faster than Mac's mail!

 

[Hooble]

Microsoft Outlook as using an Exchange environment.

 

[Larry Fong]

Gmail and the Exmailqq

 

[TBLZ]

You can use desktop versions of Outlook to send later and to quickly move to a folder.

To send later:
Compose your email. Click on options > delay delivery.

To quickly move to a folder:
Select email, then press shift+control+V on your keyboard.

Having said that, I use Thunderbird + Quickfoldermove add-on for all my email filling. It's just a personal preference; all versions of Outlook can do the job, actually.