EC Sales Lists

[Leslie66]

My wife is selling goods to EC countries and has been told she has to complete a quarterly EC Sales list. Does she only need to include sales to businesses that are registered for vat in that country or does she need to include amounts for individuals aswell? Thanks

 

[deniser]

Only to VAT registered businesses as far as I am aware - that's how we do it anyway.

 

[VanillaOnlineAccountancy]

It's only supplies that she has zero rated I.e not charged VAT on. These will be supplies to VAT registered businesses whose VAT number she holds.

 

[greengecko]

Got to say the EC Sales List is one of my least favourite part of the months, business partner had to do it last time as I was away and managed to get half the country codes wrong - was sent back and had to redo it myself!

 

[VanillaOnlineAccountancy]

What bookkeeping package do you use? There are usually settings to help make it straightforward!

 

[Leslie66]

So basically all sales to vat registered businesses in EC must be included but any to individuals do not need to be included? She is using Quickbooks.

 

[VanillaOnlineAccountancy]

Correct assuming you haven't charged VAT to the former. On QB there is an EC sales report so long as you put in the customers VAT number under the customer details it gives you everything you need for the return each quarter. PM me if you want me to guide you through it.

 

[Leslie66]

Thanks Vanilla. So she only needs to include the EC sales that were zero vat charged not the ones where vat was charged?

Her EC sales list is due a month after vat return, can she change her vat return date to match up with EC sales to make it simpler?

 

[VanillaOnlineAccountancy]

Exactly - the whole point of the return is to tell HMRC which sales you have zero rated to other European businesses.

You can't change the VAT return date as you have to complete the EC sales list based on the VAT return! All you are doing is giving more detail about Box 8 on the VAT return - tax returns make sense sometimes!

 

[Leslie66]

Great, thanks!

Thats what I thought but VAT date is March-May and EC Sales April-June, so there is a months difference.

 

[Leslie66]

I just wanted to come back to this to clarify. We understand only EC sales to companies that have not been charged vat in UK are to be included on the EC Sales list but the ones/individuals who have been charged also seem to come up on box 8 on quickbooks vat. Do we not need to include everything in box 8 on the EC Sales list?

Also, what vat code on quickbooks should be gived to export sales to individuals that do not have vat on their invoice?

 

[VanillaOnlineAccountancy]

That would suggest VAT is set up incorrectly on QB or you are entering the wrong vat code when entering invoices. If they are individuals in the EU they must be charged VAT if they are outside EU you need to set up an export VAT code.

 

[Leslie66]

Individuals outside the uk - should be standard 20% so they do not come up on box 8?

Companies outside the uk that should be included in the ec sales should be stated as 0% ECS on quickbooks?

Are there any circumstances where individuals outside uk (not reg) wouldn't pay vat?

Thanks

 

[InPrintImaging]

If they were outside the EU they wouldn't pay vat.

 

[InPrintImaging]

http://www.hmrc.gov.uk/vat/managing/international/exports/goods.htm

 

[VanillaOnlineAccountancy]

You need to be really clear on what VAT you are charging and to whom. I would suggest reading the link given by inprintimaging or chat it through with your accountant as there are so many variables.