PayRoll - Outsourcing or In-House?

[keepitsecret]

Hi Guys,

We are looking at taking on a second retail shop very soon and will need some full-time staff to manage it. Thus, looking at taking on paid staff.

Thinking of possibly out-sourcing the Payroll to our accountants (If they can do it for us) or alternatively looking for an outside company who specialise in this. Or is it best to keep it in house?

Would like to hear your thoughts.

Regards
Mark.

 

[iBusiness Forums]

Hi Mark,

Well personally, as outsourcing can be the trend nowadays, I think the sensitive nature of payroll and money must be kept in-house. Just to be safe--but that's for me.

I have seen services being outsourced such as data entry, back office, admin support, writing, programming, graphic design, web development, social media, but when it comes to handing monetary affairs, I think it's better you keep it in-house

Good luck

 

[monaghan]

Why outsource when you can use something easy to manage it for you.

I use MyPAYE.co.uk and this is a pound a month per employee and integrates with my KashFlow accounts (can do other integrations) and takes a few minutes to run (once it is setup, but that's not a long job).

Not sure if it is appropiate, but my "refer a friend" code is MPY1121M6 which gives a free 3 month trial

 

[kelvin1950]

Hi Mark,

Well personally, as outsourcing can be the trend nowadays, I think the sensitive nature of payroll and money must be kept in-house. Just to be safe--but that's for me.

I have seen services being outsourced such as data entry, back office, admin support, writing, programming, graphic design, web development, social media, but when it comes to handing monetary affairs, I think it's better you keep it in-house

Good luck

I appreciate what you're saying but outsourcing your payroll to your accountant is not going to cause any problems at all. He/She already knows more about your business and finances than you do.

Many people outsource payroll, me included, with no problems whatsoever.

 

[kelvin1950]

Why outsource when you can use something easy to manage it for you.

I use MyPAYE.co.uk and this is a pound a month per employee and integrates with my KashFlow accounts (can do other integrations) and takes a few minutes to run (once it is setup, but that's not a long job).

Not sure if it is appropiate, but my "refer a friend" code is MPY1121M6 which gives a free 3 month trial

For the same reason that shopkeepers (as a rule) don't repair their own roofs. Horses for courses.

 

[Mayor]

We outsource. Have enough to deal with, without throwing this onto the pile as well.

 

[Newchodge]

there is easy to use software out there (I like Moneysoft) that runs payroll for you. That is fine if you understand the laws that apply to employing staff, holiday entitlement, maternity pay etc. A good payroll provider will keep you right on these things and give you a heads up if your employment policies need looking at. Your accountant may be excellent at figures, but may not be fully aware of employment law requirements.

I would recommend outsourcing to a professional payroll and employment law supplier.

Like us . PM me if you would like a quote or discussion.

 

[David1962]

Use your accountants, you don't want to balls up the payroll. And the cost is minimal.

 

[BustersDogs]

I outsource. I know it's done correctly, with no mistakes that might come back to haunt me in the future. It's also done on time, which my staff really appreciate!

 

[A Party Shop]

We have used Crundell & Co for the last few years to do our Payroll and are very happy with them.

They can be found at http://crundellandco.co.uk/

 

[Unshoesual]

My book keeper does my payroll for me. It means I'm not forgetting to pay NI or anything else I need to be doing! She's cheaper than using my accountant. Definitely worth shopping around but for all the reasons mentioned above (laws, holiday pay, sick pay etc) I would outsource it.

 

[Page]

Outsource to a payroll specialist - it is a no brainer to me

Okay you can do the weekly figures as can your accountant - but not very efficiently probably

Now wait until someone is sick - leaving - starting SMP - SPP - the rules change

I could go on

Oh its all easy ... you wait

But it is if you have a payroll specialist and someone to turn to that lives and breathes these things on a daily basis and across many firms

Your time is worth more to your business than becoming a payroll specialist

 

[lisaroy]

Yes outsourcing can be better option, as we did you get a best services in affordable rates.We have a great experience with datamaticsbpo, as they provided amazing outsourcing services.

 

[keepitsecret]

Thanks for all your responses guys. Appreciate it.

Hope you all enjoy this festive time and here's to a bright and prosperous 2014

 

[PuddlePayroll]

I think most people have said it already and my opinion is based on working for employers, accountants and now on my own processing other peoples payrolls.

In my opinion it all comes down to size and how many people you employ. If there is scope there where payroll will require you to employ someone to focus on payroll then it is worth doing it in house. But bare in mind you will have the software, support, training cost and of course the person processing the payroll for you.
Alternatively outsource it and don't worry about any of those associated costs.

In regards to the concerns about someone externally handling the monetary values for your staff, most payroll service providers don't touch the money, simple advise you on what to pay and when.

And now the sales pitch, all our prices are on our website and we'd be happy to provide references so do get in touch if we can help.

All the best on the decision you make.

 

[10032012]

I used to do my own payroll but outsourced it at the start of the tax year. For me it was just another time consuming annoyance - I like to triple check everything and when you are tired and stressed - payroll can sometimes become quite complicated and frustrating. Other times its quite simple to do.

Its relatively cheap - I have got an accountancy firm (not my accountant) to do it and funny enough it works out cheaper for my business than the time it took me, the cost of wage slips and postage etc

Its not all been flawless however, they messed up once but managed to get it sorted.

 

[Merchant UK]

I use http://www.12pay.co.uk/ its free and so easy to use, once your set up you simply enter staff hours and print out the payslips, All HMRC forms are done also as well as P45s and P60s etc.. all on blank paper from your printer.

Even accountants use this software, even the full paid version is only £59, but the free version should be ideal for you. Even if you haven't got a clue about setting it up, you could get your accountant or bookkeeper to set it up for you.

As long as you can type peoples hours and print, your saving £££££'s each week

Check out the demo video here http://www.12pay.co.uk/TwoMinuteDemo.aspx

The Free version is fine for a small businesses although the paid version is even better at only £59 approx. If you like easy then this is definitely for you, Beats paying £30 or £40 a week for a small payroll

 

[Newchodge]

The basics of running a payroll system are simple, especially if you have the right software. The problem arises though when things change - calculating SMP for example, or outstanding holiday pay when someone leaves. That's why I would always recommend using a professional for the job - either in house if you have a lot of employees, or outsourcing.

 

[10032012]

The basics of running a payroll system are simple, especially if you have the right software. The problem arises though when things change - calculating SMP for example, or outstanding holiday pay when someone leaves. That's why I would always recommend using a professional for the job - either in house if you have a lot of employees, or outsourcing.

yeah despite operating a payroll for under 10 employees, every couple of weeks there was always something less ordinary (if you like) to deal with. Even more so what always confused me was half the employees were part time, and the holiday pro rata rules always tricky, as the various official calculation methods produce different entitlements.

 

[Jeff Nev]

Obviously the choice is entirely up to you, but as you say you are opening a second retail shop I imagine you will be very busy?

It may be better to outsource until you get settled, work into a routine juggling both stores, and see how well you are managing. Then, if all goes well you can save the cost of outsourcing and begin to work in house. This way you have a level foundation ensuring that you are not missing anything.

It could be disastrous if you try and do everything in house and months later realise you have been forgetting something important, or doing something wrong. Mistakes happen!

Good luck with whatever you choose.

Jeff

 

[VOCLA]

Don't use your accountants - they will be expensive and Payroll is not that difficult. If you don't want to do it, use an outsource company (that is not an expensive accounting firm).
Alternatively, if you use SAGE as your accounting package, I believe there is an add-on package, called SAGE Pay which will do it for you.

 

[kelvin1950]

Don't use your accountants - they will be expensive

Not necessarily true.

 

[PuddlePayroll]

Agreed ^^
And I'd also question whether payroll is not that difficult!

 

[kelvin1950]

Agreed ^^
And I'd also question whether payroll is not that difficult!

My accountant doesn't sell sweets and I don't talk to HMRC!

 

[mhall]

Interestingly our accountant is looking to ditch the payroll side of his business. He currently employs someone four days a month to do all his clients payrolls (and I assume makes good money out of it) but says that he just doesn't want to risk being liable for fines under the real time reporting if she ever goes suddenly sick at the wrong time.

He claims it's a service he doesn't need to do and will happily train us to do it instead for ourselves, so we can save a few quid. What he doesn't see (as, like so many accountants, he only sees black and white) is that it's actually not about the cost to us, but about the convenience and time he saves us. I have no doubt it's simple, but if I wanted to do stuff like that, I would have a business doing stuff like that.

 

[rohitthakur1988]

I Was doing same like you. I had hired Indiaoutsource.co for part time to our accountants. And now, they is currently working for me and they work is very satisfied.

 

[Newchodge]

I Was doing same like you. I had hired Indiaoutsource.co for part time to our accountants. And now, they is currently working for me and they work is very satisfied.

As long as they are not required to speak grammatically correct English.

 

[billmccallum1957]

Hi Guys,

We are looking at taking on a second retail shop very soon and will need some full-time staff to manage it. Thus, looking at taking on paid staff.

Thinking of possibly out-sourcing the Payroll to our accountants (If they can do it for us) or alternatively looking for an outside company who specialise in this. Or is it best to keep it in house?

Would like to hear your thoughts.

Regards
Mark.

I Was doing same like you. I had hired Indiaoutsource.co for part time to our accountants. And now, they is currently working for me and they work is very satisfied.

Op was from nov 2013, you replied over 2 years later. Hope your accountants don't wait as long to give advice.