Gmail or outlook365

Discussion in 'IT & Internet' started by tony84, Jun 18, 2021.

  1. tony84

    tony84 Contributor

    5,991 1,133
    Which is best for email and space?

    I seem to recall in an older version of outlook, it was possible to set it up so that we could all access each others inbox if they were off - if this possible on the new outlook and on gmail business?
     
    Posted: Jun 18, 2021 By: tony84 Member since: Apr 14, 2008
    #1
  2. Nico Albrecht

    Nico Albrecht Verified Business ✔️
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    Exchange online or you call it outlook 365, will do the job slightly better. Nothing wrong with Google business but 365 has some better features for that type, specially the shared mailbox features and distribution lists.
     
    Posted: Jun 18, 2021 By: Nico Albrecht Member since: May 2, 2017
    #2
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  3. Hooble

    Hooble Full Member

    22 1
    We tend to recommend going for MS 365 over Google Workspace, it depend what you are used to working in, plus as mentioned above you get free shared mailboxes in MS 365.
     
    Posted: Jun 28, 2021 By: Hooble Member since: Apr 29, 2021
    #3
  4. Solve My Problem

    Solve My Problem Full Member

    39 10
    100% recommend Microsoft 365, it's low cost and works very well, even the monthly cost for all the physical apps is worth it. Gmail is not a bad platform but people do struggle with organisation.

    We often migrate people who in the past have used shared hosting email platforms but with spam filters so strict now, a lot of email gets blocked. With MS365 this isn't the case if setup correctly.

    You can setup shared mailboxes or you can allocate permissions for people to access multiple email accounts.

    We migrated a small business recently that did just that, one shared mailbox but also setup permissions for shared access if needed. This can either be a permanent setup or add-hoc

    What I would say is make sure you have 2FA enabled for whatever mail system you choose. Email hacking is a very real issue.

    Darren
     
    Posted: Jul 16, 2021 By: Solve My Problem Member since: Jul 16, 2021
    #4
  5. Ozzy

    Ozzy Founder of UKBF UKBF Staff
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    Adding a +1 for this, and to also give another recommendation for Office365 (or as it is now called, Microsoft365).
    I did try using Gmail for business but it just wasn't as polished and easy to organise as Office. I've even subscribed to Microsoft365 business for my household and personal use, it just works and now that they have made switching between Organisations in Teams it's even better IMHO.
     
    Posted: Jul 18, 2021 By: Ozzy Member since: Feb 9, 2003
    #5
  6. shopomatix

    shopomatix Full Member

    34 3
    I had to switch to gmail as outlook filtered out important messages.
     
    Posted: Jul 22, 2021 By: shopomatix Member since: Jul 21, 2021
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  7. Nico Albrecht

    Nico Albrecht Verified Business ✔️
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    You shouldn't developed a shopping portal if you can't even setup and test the exchange spam filter system. Just saying.
     
    Posted: Jul 22, 2021 By: Nico Albrecht Member since: May 2, 2017
    #7
  8. Oporteo

    Oporteo Full Member

    18 0
    Microsoft 365 has been very effective for us with many different uses, with consistently updating features.
     
    Posted: Jul 26, 2021 By: Oporteo Member since: May 24, 2021
    #8
  9. Julie Appleton

    Julie Appleton UKBF Newcomer

    1 0
    Hi, when was the update on Outlook? Just wondering if I'm still using the older version.

    thanks Julie
     
    Posted: Jul 26, 2021 By: Julie Appleton Member since: Jul 26, 2021
    #9
  10. tony84

    tony84 Contributor

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    I think it was office 2007 (I used to work for an insurance company in 2008 and we had access to each others inbox and/or calendar).
     
    Posted: Jul 26, 2021 By: tony84 Member since: Apr 14, 2008
    #10
  11. tony84

    tony84 Contributor

    5,991 1,133
    Am I best just getting office365 from microsoft or is it better/cheaper to get it from someone else?
     
    Posted: Jul 27, 2021 By: tony84 Member since: Apr 14, 2008
    #11
  12. R4Andrew

    R4Andrew UKBF Newcomer

    20 2
    365 is definitely better. It's what we use and never had problems with it.
     
    Posted: Aug 2, 2021 By: R4Andrew Member since: May 28, 2021
    #12
  13. Ozzy

    Ozzy Founder of UKBF UKBF Staff
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    I'd say it depends on your needs. We get our M365 subscription via a Microsoft Partner, we have the Office Suite, the Voice/Phone service, and the Malware scanning. So a whole bunch of licences, and it works out cheaper via the Partner. Not by much, and to be honest it wasn't about the money anyway. It was just easier to have one supplier for IT, furniture and the office software.

    The downside is that when we need to add an extra licence we, as a very tech business that like to self-service, have to contact them to get the licence added on. If we purchased direct from Microsoft we could just add a licence via their admin panel, so it depends how often you would want to change.
    I think @forevergroup is a Microsoft Partner and may be able to add some extra content here.
     
    Posted: Aug 4, 2021 By: Ozzy Member since: Feb 9, 2003
    #13
  14. Hooble

    Hooble Full Member

    22 1
    We provide MS 365 as a partner, but we do all the domain setup and configure your domain and e-mail with DKIM (Mail Authentication) ensuring the best mail delivery possible.

    You can scale up and down your licensing from within our control panel. We are priced the same as Micorosft but do a lot of the setup steps for so you can just get started.
     
    Posted: Aug 4, 2021 By: Hooble Member since: Apr 29, 2021
    #14