Subject Access Request.

[OldSmokey]

I know this has been mentioned here a while back,but it doest quite answer my questions, neither does the IOC website.

At present I have a SAR being dealt with by a company. They are refusing io supply copies of emails on the grounds that I already have the emails , and apart from that they dont have to supply the content of the email. So they believe .

They also claim that they are not required to supply any copies of documents that may identify me , as they claim that the documents may only have my name mentioned .

I am pretty certain that I should be supplied with all emails that can identify me , and all documents that can identify me , of course any data that identifies another person should be redacted.

Has anyone dealt with the ICO and am i entitled to full content from emails and documents ?

 

[WaveJumper]

Have you read this:

What is the right of access?

ico.org.uk

 

[OldSmokey]

Have you read this:

What is the right of access?

ico.org.uk

Yes,I have read it . As far as emails are concerned , I believe they are relying on this section "such as if an individual already has the information" to refuse me copies of emails. Thing is , the only way I will know if I have all the emails and the content is if they oopy them to me .

 

[fisicx]

Their excuse is not valid. It normally applies if they have already supplied the information and you make a second request for the same information.

Write to the ICO with a formal complaint.

 

[WaveJumper]

What "type" of information are you actually trying to obtain copies of ie personal, records held etc or some incident related to your good self

 

[OldSmokey]

What "type" of information are you actually trying to obtain copies of ie personal, records held etc or some incident related to your good self

A combination off both , minutes of several meetings that refer to me are the data i want. At least one set of meeting minutes have been fabricated by inserting statements that certain things were discussed.

 

[prophet01]

@OldSmokey
How do you know that the minutes refer to you?

 

[fisicx]

A combination off both , minutes of several meetings that refer to me are the data i want. At least one set of meeting minutes have been fabricated by inserting statements that certain things were discussed.

Were you the meeting?

 

[OldSmokey]

Were you the meeting?

Yes I was . And there are at least 3 other people who were at the meeting who are happy to back me up over the fabrication.

 

[OldSmokey]

@OldSmokey
How do you know that the minutes refer to you?

Because the silly committee members sent me an email saying I had been a subject of discussion at a committee meeting.

 

[prophet01]

@OldSmokey

Because the silly committee members sent me an email saying I had been a subject of discussion at a committee meeting.

Being told you were discussed during a meeting isn't confirmation that the discussion was included in the minutes.

 

[prophet01]

@OldSmokey
You refer to a committee meeting and and you refer to "other meetings", at least one of which you stated attending.

Were those "other meetings" committee meetings?
If they were, in what capacity did you attend any of them?
If they weren't, what type of meetings were they and in what capacity did you attend any of them?

 

[prophet01]

@OldSmokey
Have you resolved matters?

 

[OldSmokey]

@OldSmokey
Have you resolved matters?

Ive given them an extra 7 days to comply .

The meeting I was present at is a bit confused. It was supposed to be a members open discussion meeting . Then just before the start of the meeting it was changed to a shareholders meeting . A discussion took place as to my being allowed to stay for the meeting . The minutes of meeting state this discussion took place during the meeting , and that i was aggressive . I have more than 3 witnesses who are happy to swear in court that there was no aggression and that the discussion took place before the meeting was opened . Its interesting that no one took notes or minutes during the meeting .

As for the committee meetings that discussed me were related to taking sanctions against me , I think that the discussion should have been minuted ?

A result of one of these meetings was that a committee member bombarded me with emails from his private email account demanding personal information about another person .

They really are a nice bunch of people.

 

[paulears]

The snag will be in their minute style - minutes vary so much and it's very common for really raucous meetings to have very mild minutes. Council meetings are good examples of this. Two councillors have a spat, and one storms out of the meeting. The minutes show two councillors could not agree on a point and Councillor X left the meeting. The yelling and shouting and storming out slamming the door are not included in the minutes. The minutes are then approved as a fair and accurate record of the meeting next time. They are not a verbatim transcript of everything said and done, and don't have to be - they just need to be accurate. No doubt the minutes of your meeting were creatively written, but omissions happen routinely. Minute writing is an art. They're written for the members, not the public or people not at the meeting.

 

[OldSmokey]

Received a reply from them in the past few minutes . Apart from all the usual copy and past there is a firm refusal to supply any information .

And my request to delete part of the minutes is also refused .

"The minutes were made contemporaneously. As such we are satisfied that they provide an accurate overview of what was discussed before and during the meeting."

"The minutes reflect an overview of the discussion or discussions whichoccurred prior to and during the meeting."

Maybe the IOC has an opinion on this .

 

[prophet01]

...They are not a verbatim transcript of everything said and done, and don't have to be...

Agreed. As I said to the OP earlier at post #11

Being told you were discussed during a meeting isn't confirmation that the discussion was included in the minutes.

 

[prophet01]

Maybe the IOC has an opinion on this .

@OldSmokey I doubt the International Olympic Committee would be at all interested ?
Neither, I believe, would the ICO be interested in what was, or wasn't, included in the minutes either.

What the ICO are interested in is organiastions' compliance with UK GDPR.

Getting back to the original point, it would be helpful if you provided the actual text of your Subject Access Request as the wording is rather crucial.

 

[OldSmokey]

@OldSmokey I doubt the International Olympic Committee would be at all interested ?
Neither, I believe, would the ICO be interested in what was, or wasn't, included in the minutes either.

What the ICO are interested in is organiastions' compliance with UK GDPR.

Getting back to the original point, it would be helpful if you provided the actual text of your Subject Access Request as the wording is rather crucial.

You are completly correct . The IOC has more than enough to deal with these days .

As for the ICO being interested in what is or isnt in minutes , I would have thought that a refusal to have incorrect data removed would be of interest to them .

The following is the text from my SAR .

I wish to make a Subject Access Request .

I require copies of allsent and received emails including internal email exchanges thatidentify me by name or by any other means .

I also require copiesof any and all written communications,, minutes of meetings,, company resolutions and any other written data that identifies me by name orby any other means.

Information also required is how my data is/has been used, what outside sources have you shared ny data with and where you have received my data and other information on me from.

 

[prophet01]

@OldSmokey

As for the ICO being interested in what is or isnt in minutes , I would have thought that a refusal to have incorrect data removed would be of interest to them .

They would potentiallay intervene only in respect of personal data, not simply data.

I require copies of allsent and received emails including internal email exchanges thatidentify me by name or by any other means .

I also require copiesof any and all written communications,, minutes of meetings,, company resolutions and any other written data that identifies me by name orby any other means.

You have no statutory entitlement to the information as you've specifically requested.
Your statutory entitlemnt is for access to your personal data.
Personal data is simply defined as any information relating to you.

If the minutes are 10 pages long and only one paragraph relates to you, you're only entitled to access that one paragraph.