Sole trader tracking miles

[Tigris]

Hi there,

I have a car for business and one for personal. I want to start putting my fuel through the business for my business car.

What's the best way to track miles on the vehicle? 90% of the miles will be business with 10% possibly for the odd trip here and there for personal use.

I do use quickbooks online. Seems a bit of a nightmare recording every single trip in the milage tracker when some trips are less than 1 mile (for example dropping off repairs).

I do actually have a part time job driving for a company too (using there vehicle) so the auto-tracking would be chaos.

Thanks

 

[Scalloway]

I just used to keep a spreadsheet with date, time, miles and purpose of trip.

 

[WaveJumper]

I am sure there must be plenty of apps out there have you looked at something like this:

Business Mileage Tracking Software | QuickBooks UK

QuickBooks' mobile app automatically tracks and categorises your business mileage, making it easy to calculate and claim your expenses. Try for free.

quickbooks.intuit.com

 

[Tigris]

Think I'm going to use a spreadsheet template. I use Quickbooks which has a milage tracker but it's going to be a pain when I'm driving a van for another company delivering (part time time job) if its automatic.

 

[Paul Kelly ICHYB]

Or a good old fashioned pen and paper, although you might also need a calculator as well!

 

[JEREMY HAWKE]

Or a good old fashioned pen and paper, although you might also need a calculator as well!

Folder on the shelf I still like this as anybody can inspect it when required.
Lots of companies will want to sell you software but it is not always practical for running vehicles

 

[Newchodge]

Clipboard with a self-produced form in excel showing date, start, finish mileage and purpose of journey. With a pen permanently attached.

 

[Bob Morgan]

Clipboard with a self-produced form in excel showing date, start, finish mileage and purpose of journey. With a pen permanently attached.

"Pens, Jobseekers!" I do exactly that. The logs are checked every day, and costs recorded to a Job Cost Sheet. The office has 2 vehicles - No need to over-complicate things.