Public liability insurance for hiring out projection equipment

brownowl

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Mar 23, 2012
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Hi
I'm a member of a community group and have recently bought some projection equipment for the group (out of my own pocket) as the centre we use doesn't have any, and we really needed it. It occurred to me that I might be able to raise some funds on behalf of the group by hiring this out to other groups in the centre and other nearby venues. The plan is (because my 'proper' job allows me to work anywhere) that I'd take the equipment to the venue, set it up and remain in the venue until the meeting was through, and then remove it. The equipment isn't new, but has been PAT tested and passed. Its value is less than any likely insurance excess, so I'd just take a deposit to cover replacement, therefore the only thing I seem to need is PIL. However, I've found it quite difficult to find any insurance company that will cover this - it seems much easier to get PIL to cover bouncy castles or a 20-grand amplifier! I tried BIBA, but they just put me through to a company that had already said they didn't cover it. Could anyone advise where I might try, and/or the likely costs to see if this notion is even feasible?
 

brownowl

Free Member
Mar 23, 2012
10
1
That was my point - I'm not looking to insure the equipment because it's not new and not worth much, therefore there's no point getting equipment insurance. I'm looking for PLI to insure myself against the possibility of someone doing something silly such as tripping over the lead.

Also, if we were in the position to spend 'just' 500 quid on something, I wouldn't be looking to raise money!
 
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Just tell them that they are responsible for their own PLI.

Insurance companies don't know if you are doing this every day or once a month and they also don't know and can't be bothered to make a difference between a 20kW LED lighting rig with laser and smoke and pyrotechnics, with a giant back-projection screen on a 4m x 10m gantry with a 10kW PA line-array system - or a £500 Optima and a couple of hi-fi speakers.
 
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brownowl

Free Member
Mar 23, 2012
10
1
Good one! :)

No, they don't. The centre has its own PLI. If we use the projector during our own meetings, I'll be using it as a private individual; the group did offer to pay me a small fee for its use, but I decided against that as it opens a whole can of insurance worms.
 
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brownowl

Free Member
Mar 23, 2012
10
1
Just tell them that they are responsible for their own PLI.

Insurance companies don't know if you are doing this every day or once a month and they also don't know and can't be bothered to make a difference between a 20kW LED lighting rig with laser and smoke and pyrotechnics, with a giant back-projection screen on a 4m x 10m gantry with a 10kW PA line-array system - or a £500 Optima and a couple of hi-fi speakers.

Sorry, I missed this one. When you say 'Just tell them that they are responsible for their own PLI', who do you mean? The people renting the equipment from me? Would that cover me, though?

And yes, you're right - insurance all seems to be done on a tick-box system now, even with brokers.
 
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Brits are obsessed with insurance.

I run a company and we have three buildings with a good deal of equipment in them. About £1m worth. Over and above that, our business is the creation of IP (intellectual property). We hold that on a series of servers and back-up systems.

Obviously, we have to have PLI and we have to have employee insurance.

But the equipment is not insured against anything. Not only that, but the IP is not insured!

And I have no intention of insuring the IP or the equipment or indeed even the buildings (yup, they too are not insured - just to mess with your brain!) and yet I get a good night's sleep. Every night!

Now stop worrying about F-all and worry about something/anything of real importance!
 
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paulears

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Jan 7, 2015
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you're a bit confused by the concept of PLI too. If you are doing this as an individual then the simplest solution is to join a union - in your case BECTU. While their PLI cover is part of your membership fee, it gets occasional flack for some restrictions, but is great in practice. It protects you from a claim against you personally and isn't foolproof - because as an individual you are hiring equipment. The alternate solution is from the amateur organisations who often have pLi schemes for their members. PLI is a common thing now, and cheap enough that most societies can offer it. If you are a sole trader, in business in a small way, then a local real insurance broker can help. One popular insurance broker for this kind of individual stuff is Doodsons - Google will find them.
 
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paulears

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I tend to think this is a good subject, because many of us started our businesses in a very community serving way, that grew into something bigger, and able to make for some, a proper career. My experience is that doing this is that even when small, it requires business practices. Buying second hand gear and renting it out, with the owner present, or not. There is risk. Electric shock being number one, and injury from falling probably number tow as these things are often suspended. The risk boils down to liability. Testing and inspection regimes in the main. If you start to rent gear out in this way, then being in an appropriate Union is probably a sensible decision for protection purposes. I'd also suggest doing a testing course and buying yourself a PAT tester so you can test things you deliver each time. It means you know it is safe and that loose cable did not fall off in your boot!
 
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brownowl

Free Member
Mar 23, 2012
10
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Thanks for all your replies. Unfortunately, it seems that there's some misunderstanding of what I was asking. Some clarifications below:

Brits are obsessed with insurance.
Well, possibly we are, but the obsession with suing everyone left, right and centre for accidents didn't originate on this side of the pond.

I run a company and we have three buildings with a good deal of equipment in them. About £1m worth. Over and above that, our business is the creation of IP (intellectual property). We hold that on a series of servers and back-up systems.
QUOTE="The Byre, post: 2944585, member: 177832"]But the equipment is not insured against anything. Not only that, but the IP is not insured! [/QUOTE]

As I've pointed out twice before, I do not need equipment insurance. The equipment is worth less than an insurance excess; I'll just take a deposit, and if it gets broken, I'll replace it.

If you check POR (I'm not sure of the Brownie equivalent), as you don't need a permit for use of a projector, the normal insurance covers it.
Going by the user name and nature of the post, the OP really should mention they are a Brownie/Girl Guide leader. This isn't really a question for a business forum. 'Scouting' already has its own procedures and insurance arranged for these things.
Well, this interpretation is a giant leap. Re my username - I just happen to like owls! Should I interpret from your username that you make hairpieces? I said I was a member of a community group - it has nothing to do with Brownies, Girl Guides, Scouts or any other similar organisation. If you must know (although I can't see how that is in the slightest bit relevant), it's a craft and sewing club.

And that's completely separate from my query anyway - I was asking about the feasibility of setting up a business using the equipment I've bought for the group. So yes, I do think it's a question for a business forum.

you're a bit confused by the concept of PLI too.
Can you clarify? In what way am I confused? As I understand it, PLI is there to protect me against the risks of someone hurting themselves with my equipment - if this is incorrect, can you explain how?

If you are doing this as an individual then the simplest solution is to join a union - in your case BECTU. While their PLI cover is part of your membership fee, it gets occasional flack for some restrictions, but is great in practice. It protects you from a claim against you personally and isn't foolproof - because as an individual you are hiring equipment.
Thank you - that's an avenue I will investigate.

The alternate solution is from the amateur organisations who often have pLi schemes for their members. PLI is a common thing now, and cheap enough that most societies can offer it.
Could you suggest any, please? I tried the MDJN as they seemed to cover equipment hire and their PLI was very reasonable, but they said I wouldn't qualify.

If you are a sole trader, in business in a small way, then a local real insurance broker can help. One popular insurance broker for this kind of individual stuff is Doodsons - Google will find them.
Thank you - I've tried several insurance brokers already, and they either didn't cover it, or the premium was far too high to make this feasible. I'll investigate Doodsons.

I tend to think this is a good subject, because many of us started our businesses in a very community serving way, that grew into something bigger, and able to make for some, a proper career.
Thank you. That's exactly my thought. I actually run a different business as my full-time job, but I thought this would be a useful sideline, while also filling a gap in the market to help out groups that could really use this equipment but can't afford to buy or to hire (as most hirers won't hire for less than a full day).

My experience is that doing this is that even when small, it requires business practices. Buying second hand gear and renting it out, with the owner present, or not. There is risk. Electric shock being number one, and injury from falling probably number tow as these things are often suspended. The risk boils down to liability. Testing and inspection regimes in the main. If you start to rent gear out in this way, then being in an appropriate Union is probably a sensible decision for protection purposes.

Thank you - I completely agree with you on business practices. All the equipment will be PAT tested anyway (the centre requires it), and as the projector is a short-throw one, it can just be placed on a table. My question about PLI was precisely regarding protection, but I can see being a member of a union might be a way to get that and also extra protection, so I will definitely investigate that.

I'd also suggest doing a testing course and buying yourself a PAT tester so you can test things you deliver each time. It means you know it is safe and that loose cable did not fall off in your boot!
Well, that's an interesting suggestion that I hadn't thought of. I had a quick look online, and TBH, sensible though it is, I don't think it would be feasible; the course and PAT tester would cost too much. I already have to get items PAT tested for my 'proper' business, so it only costs another couple of pounds to get additional items done. However, it's something that I'll keep in mind for the future.[/quote]
 
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paulears

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Jan 7, 2015
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PLI - is for the main, something now being asked for without any understanding of what it's for. Like Risk Assessments and PAT testing. There is absolutely no legal requirement to have it, but some organisations simply panic. People who have it, often discover it doesn't cover them. The union BECTU had some issues where it was discovered that in the small print, it did not cover hired in equipment, so if you hired in some kit you didn't have, then this equipment wasn't covered. it got sorted eventually, but it took somebodies claim failing to make it known. I've known a hire firm to require proof of insurance before hiring expensive kit to an individual to discover that the insurance they had taken out did not cover walk-in thefts, so when a caretaker forgot to lock up, and thieves pinched hundreds of thousands of pounds worth of kit, it wasn't covered. The hirer, fresh from uni had no money, so they lost it it total. Re: the PAT. The tester and the course will mean you can do all the kit at work, and I'd be surprised if it didn't't pay for itself in a year PLUS spot things that don't need testing, and those that pass that shouldn't. the key feature about good training is that it teaches you why things fail, so you can decide for yourself. Probably not the place to go into depth. Two days ago, I was sticking a well known celebrity into a device for SKY, and two minutes before we started, something failed. The cable supplied, with a PAT sticker had the live touching ground. she would have walked into a metal box, live. I suspect MY insurance would have been looking for getouts if I'd fried a highly paid celeb with a huge management team!
 
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brownowl

Free Member
Mar 23, 2012
10
1
PLI - is for the main, something now being asked for without any understanding of what it's for. Like Risk Assessments and PAT testing. There is absolutely no legal requirement to have it, but some organisations simply panic.
I take your point, and I know there's no legal requirement to have it, but I don't fancy losing my house because someone injures themselves while using my equipment. Granted, because I intend to set it up myself, the risk should be small, but it's still there.

Re: the PAT. The tester and the course will mean you can do all the kit at work, and I'd be surprised if it didn't't pay for itself in a year PLUS spot things that don't need testing, and those that pass that shouldn't. the key feature about good training is that it teaches you why things fail, so you can decide for yourself.
Good point, but I'll be happy to make a few hundred pounds a year profit out of this, so it would take a long time to pay off that sort of investment. On a side note, I'm surprised people are allowed to do their PAT testing themselves - surely that's open to abuse?

Two days ago, I was sticking a well known celebrity into a device for SKY, and two minutes before we started, something failed. The cable supplied, with a PAT sticker had the live touching ground. she would have walked into a metal box, live. I suspect MY insurance would have been looking for getouts if I'd fried a highly paid celeb with a huge management team!
Exactly!!
 
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brownowl

Free Member
Mar 23, 2012
10
1
Just in case anyone might be thinking of doing any similar kind of hire business, I've actually managed to source cover at a good price, and the company involved seem to cover a wide range of hire businesses. So if anyone wants to contact the red telephone with wheels...

It looks like this might be a feasible venture. Again, thanks to everyone for their suggestions, particularly paulears - you've brought up a number of things that I will definitely be keeping in mind.
 
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paulears

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Jan 7, 2015
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The thing with PAT testing is that it focuses your attention when you do it yourself. 95% of faults you can actually see. I fail far more of mot own kit when I look at it and spot the loose connections, the frayed or cracked insulation or strange rattly noises. Many of these items electrically test fine, until whatever is wrong causes a problem the tester can spot. Doing it yourself also means you get familiar with it. It also means you can test practically. If you have a device with a plug in mains lead, then you plug device and cable into the tester and test once. The testing firms test the cable - kerching, then they test the device separately - you paid twice for two stickers!

My PLI now comes from the Guild of Television Professionals because a. it's cheaper and B, covers very expensive pieces of kit as standard. I can hire in kit and if somebody was to be hurt due to me, I'd be covered.
 
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fisicx

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Our car club borrows a projector from one of the members each month and we use it to show embarrassing pictures.

Never once has anyone questioned needing PLI. All we do is use a cable tidy and warn everyone about the cables.

If you issue instructions about trip hazards with your projector, responsibility passes to the user. You don't need PLI - the person using the projector need the insurance.
 
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