Phone system ideas / advice needed please

Dan Healthcare4all

Free Member
Sep 14, 2008
51
5
Hi,
We have never committed to having a phone line for advice and sales in the past as we didn't have the dedicated staff. Now we have grown to a point where we can afford to have someone answering the phone during working hours.
We have often received email requests to phone people, which we always do, and inevitably it is worthwhile, resulting in a sale and a returning customer.
Now I'm wondering how best to offer this service as we may need to be away from a landline so does it look unprofessional to show a mobile contact number? I think it probably does but I'm not sure of the solution.
Could we use a Skype phone...somehow diverting to a mobile number when we need to do. I'd rather present a landline number for people to call.
Or, maybe there's a way of buying a landline number that always diverts to a mobile number...any help or suggestions are much appreciated.
Dan
healthcare4all.co.uk
 
S

starsgazing

Hi,
We have never committed to having a phone line for advice and sales in the past as we didn't have the dedicated staff. Now we have grown to a point where we can afford to have someone answering the phone during working hours.
We have often received email requests to phone people, which we always do, and inevitably it is worthwhile, resulting in a sale and a returning customer.
Now I'm wondering how best to offer this service as we may need to be away from a landline so does it look unprofessional to show a mobile contact number? I think it probably does but I'm not sure of the solution.
Could we use a Skype phone...somehow diverting to a mobile number when we need to do. I'd rather present a landline number for people to call.
Or, maybe there's a way of buying a landline number that always diverts to a mobile number...any help or suggestions are much appreciated.
Dan
healthcare4all.co.uk

Mobile numbers do look unprofessional imho.
Providers like : www.voipfone.co.uk/ can provide you with numbers that you can divert to a mobile / landline- though diverting to a mobile can be pretty costly...
 
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M

My Little Customs

I use Voipfone.co.uk :) Highly recommended!

However, if you are away from your desk instead of diverting to a mobile, have you considered implementing a "call me back" feature on your website? That way, you can call people once you are back in the office.
 
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nass

Free Member
Jun 29, 2008
893
155
Surrey
Hi - what you're describing is mobile twinning; something offered by most phone system manufacturers in one form or another. Many companies miss business through not answering phonecalls (there was a thread here only recently about it) and a business-efficient phone system will take care of these things for you automatically. The new Avaya IP office release 4.2 has just upgraded various features to do with this.
 
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viperit

Free Member
Sep 5, 2008
24
4
Southwick
You have to be careful with things like that if (as I'm guessing) it is using the data network from your mobile provider as they don't all like it - cutting them out of call costs. Or if it uses WiFi as some others do you have to ensure you always have a good signal otherwise the call quality can be fairly bad - but I maybe wrong.
 
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cjd

Business Member
  • Nov 23, 2005
    16,002
    3,436
    www.voipfone.co.uk
    I get asked this so often, that I've written a full answer for it. If you need to know more give us a call on 020 7043 5555.


    How to get a new number and divert it to your mobile (or any other number)

    I answer this question more than any other here so forgive the pre-prepared answer; it’s the only way I can stay sane and still give a decent answer.

    If you need a new number and want it forwarded to your mobile - or any other number - this is what it costs and how to do it using Voipfone. Lots of other companies do it, try Google.

    Note: This is traditional telecoms stuff; not VoIP. You don’t need a BT line. You don’t even need broadband. You only need access to the internet from somewhere to set the service up the first time or change it after that.


    This is how it works.

    You choose a number and it is held in our network. Calls coming into your number are answered in our network and we divert them out again to the number you have supplied.

    You can change the divert number anytime and as often as you like without cost. If you turn the divert off, your calls will go to Voicemail. You voicemail is converted to a sound file and sent by email to you or you can listen to it online (all free).

    This is what you do
    It’s all online, there’s no contract, and your number starts working instantly
    1. 1.Sign up via the web (it’s free)
    2. Choose your number (see below for types and prices)
    3. Put some money on your account – it’s pay-go
    4. Set the number you wish to divert to. You can divert to any number, anywhere.
    5. Try ringing the new number – not from the phone you have set the divert to go to!
    That’s it, now anybody calling your new number will now ring your mobile (or whatever number you set). If you hate it or us, cancel without penalty

    Diverted calls cost 1p per minute to a UK landline, 1.5p pm to most of the Western world and 12p pm to a UK mobile. We charge by the second with a minimum call charge of 1p.

    You can have any kind of number you like (prices are ex VAT):
    01 & 02 Geographic - £1.99 per month
    The normal, general purpose, everyday telephone number. Geographic numbers show your location; 020 7, 020 8 and now 020 3, is London, 01273 Brighton, 0151 Liverpool etc. (But you can have any location you want now, it doesn’t matter where you actually are – you don’t even need to be in the UK)
    Calls to these numbers from BT landlines are charged at 3p per minute (day).

    These numbers are universally understood and should be your first choice for a normal businesses number. They are the only type of number that can be reliably dialled from anywhere in the world.
    Importantly, 01 and 02 numbers are included as ‘free’ to dial in mobile contract packages.

    0800 – Freephone £4.99 per month with an incoming call charge of 2.55p pm
    0800 numbers are used for marketing or for sales lines where the strategy is to attract customers to call you. Most people (64%) know they are free to call so they are a good marketing tool. They are often used for short term marketing campaigns; different numbers can be used per advert to help tracking and calculating the relative success of different campaigns.
    A major downside is that they are NOT free to call from mobiles and may not be called from outside the UK.

    0845 - £1.99 per month
    0845 was introduced as a Lo-Call number as callers are charged at local rates (when called from landlines) no matter where they are. Unfortunately, there is no longer a different charge for local and national calls to ordinary geographic numbers so the marketing distinction has been lost.

    They are however cheaper to call than geographic numbers 2p rather than 3p pm (day). I doubt that anyone knows this – did you?
    Ofcom research tells us that they are generally thought to cost the same as dialling 0870.

    BT no longer really promote these numbers and they have been undermined by the growth of mobile as they are not included in mobiles inclusive calling minutes and charged for at various rates, always more than a national call. They are often not dial-able from abroad.

    0870 – Free
    Sometime In 2008 these numbers will be killed off by Ofcom, you can still get one but we don’t recommend it. If you really need a free number, use 0844.

    0844 – Free
    0844 is a revenue sharing number ie the owner of the number - usually the service provider – gets a small proportion of the income generated from the call.
    They will normally cost the caller 5p to dial (but there are many rates – 5p is the most expensive so most will use that. They are not diallable outside UK and are not included in mobile packages
    In a while we’ll be providing an 0844 service which will divert to a landline for free and will include quite a few other free services too.
    Meanwhile if you need 0844, email us as we need to set them up manually.

    FAQ
    What happens if Voipfone goes bust; do I lose my number?
    Voipfone is a founder member of ITSPA, the industry trade body. ITSPA has a Code of Practise amongst its members which allows porting between them on request of the customer or in the case of a member ceasing to trade. There are 60 members including, BT, Orange, Tesco, Vonage etc so you number is safe. This is not the case for most other services you will find.

    __________________
     
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    I've used a VoIP provider like voipfone with an Asterisk (www.asterisk.org) server based on this: www.trixbox.org. I have a number registered which rings an IP phone and if no answer it rings one of two mobiles. If I or a collegue answer the phone the Asterisk server asks if we want to take then call and we have to enter 1 recieve the call otherwise Asterisk send the call the to voicemail.

    What the customer hears is a welcome message followed by music on hold plus comfort messages until the call is answered or put to voicemail so they think they are through to a contact centre (which they really are, it's just distributed geographically). Trixbox is free Open Source software.
     
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    Dan Healthcare4all

    Free Member
    Sep 14, 2008
    51
    5
    Thanks for all the replies so far...much appreciated.
    It seems like VOIPFONE may be the answer, although it might end up costly.
    Do you think if I choose an 0844 number that would not put people off calling? I am attracted to the idea of diverting to a landline for free.

    Are there any other ways of doing this or are you all VOIPFONE users?
    Thank you
    Dan
     
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    cjd

    Business Member
  • Nov 23, 2005
    16,002
    3,436
    www.voipfone.co.uk
    If you are going to do this at all I strongly suggest you use a geographic number - it the only number that all customers really understand and it can be called from a contract mobile.

    The only other number I could decently recommend would be one of the new 03 range if you are a charity or public service.

    As for cost, diverting to a landline is 1p per minute so even if you get inundated with customer's calls it isn't going to add up to anything that matters - in any case the cost will be recouped by the business you don't miss.

    Of course, if you plonk a VoIP phone onto the new number there are no diverted call costs anyway - you then only set the divert when you're not able to answer - or let it go to voicemail.
     
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    I would agree with cjd. Either a geographic number on one of the new 03 numbers (although some people might be suspicious of these until they get a bit better known). I believe that 03 numbers are to be included in peoples inclusive minutes on mobile and fixed line contracts. Maybe cjd could confirm if this is the case.

    Obviously diverting to mobile rather than a fixed line would cost more.
     
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    cjd

    Business Member
  • Nov 23, 2005
    16,002
    3,436
    www.voipfone.co.uk
    I believe that 03 numbers are to be included in peoples inclusive minutes on mobile and fixed line contracts. Maybe cjd could confirm if this is the case.

    Yes, they are - and charged at the normal (national) rate to call an 01 or 02 number.
     
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    M

    My Little Customs

    If you are going to do this at all I strongly suggest you use a geographic number - it the only number that all customers really understand and it can be called from a contract mobile.

    Definitely go for a geographic number, it is worth the minimal extra cost.

    Even now I will not call a number which has an 08 prefix (unless it is 0800 of course! ;) )
     
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    cjd

    Business Member
  • Nov 23, 2005
    16,002
    3,436
    www.voipfone.co.uk
    £4.99 per month then 2.55p per minute for the inbound call (ex VAT). Including all the usual extras - voicemail, voicemail to email, music on hold etc.
     
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