Outlook - archiving all emails

[Spearmint]

If I wanted to copy all of my emails, both inbox and outbox in Outlook to a pen drive how is that done, and how will I be able to read them on another computer?

Will a different computer (if it doesn't have outlook for instance) be able to read them?

 

[123Simples]

First, create a new folder somewhere where you know it is
Call it Outlook Backup

Inside that folder, create 3 new folders (you may need more but that depends on how you file your emails. I have created 3 folders - Inbox, Outbox and Sent Items

Then open Outlook and on your Inbox highlight (or left click once the Inbox) just as shown below

At the top left of the Outlook screen goto File, and select Import and Export...

Now follow these images and you should see what to do next -

If you can, choose pst file. This means that any images and special fonts, or HTML is maintained when you restore the backups

If you highlighted Inbox as discussed earlier, by default the next screen should show like this. You only need to click Include Sub Folders if you have folders inside your Inbox

When you get to the next screen below, save exported file as, click your browse button, and then browse to your folder called Inbox which was inside your Outlook Backup folder - You remember, the new folder you created earlier

Now REPEAT the steps again, except when you backup your Sent Items, click on Sent Items, and when it asks you -

Make sure you click browse and locate the Sent Items folder in your backup, otherwise you will just end up deleting your Inbox which you just did

 

[123Simples]

Will a different computer (if it doesn't have outlook for instance) be able to read them?

In regards to this point then you could install Mozilla Thunderbird on another computer (if you do not have Outlook on it) and import the .pst files, or you could try this free software http://www.outlookpstviewer.com/ but I cannot tell you if it works, is good or whatever. You should do a Google search on the program to see what others say

 

[Posilan]

Another way to achieve this without relying on a .pst file if you have IMAP mail would be to use the excellent IMAPSize program to export all messages to .eml files which any installed mail program on the PC shodul be able to open.

Install IMAPSize from here: http://www.broobles.com/imapsize/download.php

Once installed, enter your IMAP account details and it will sync the account. Now right click on the folder your want to download and select "Download Messages > To *.eml files".

This will them grab a copy of all the messages on the server and save them as individual .eml files with the subject line as the filename.

Steve

 

[FatCatBroadcast]

Use IMAP accounts, then you will be able to access your mail anywhere you are.