Hardware and Software for Hybrid Meetings

[PaulaS]

I work for a charity. We normally hold trustee meetings with 7-10 attendees in person but we'd like to include a remote attendee via some video system.

Any recommendations for what sort of set-up we would need?

 

[fisicx]

Big screen at the end of the room and zoom, Skype, teams or similar. Pretty much standard conference set up.

 

[tertius]

If it's just one remote attendee and the rest of you are together then you can do this on zoom FOC, since one-one meetings arent limited

 

[Free Stuff For Startups]

Google Meet

 

[forevergroup]

I work for a charity. We normally hold trustee meetings with 7-10 attendees in person but we'd like to include a remote attendee via some video system.

Any recommendations for what sort of set-up we would need?

Yealink MVC640 and a suitable display seems like a good fit for this, assuming that the charity uses Microsoft 365. If not, similar hardware is available for other meeting solutions.

As with any meeting room conferencing solution, you’ll want to evaluate solution costs in the context of time and travel cost savings for meeting attendees.

These may be substantial savings over time, especially if you find that other trustees also begin to dial-in remotely when their personal situation/schedule precludes physical meeting attendance.

 

[Ryan Vant]

I work for a charity. We normally hold trustee meetings with 7-10 attendees in person but we'd like to include a remote attendee via some video system.

Any recommendations for what sort of set-up we would need?

For a standard setup Microsoft Teams or Skype should be sufficient, presuming Office 365 is being utilised, plus a half decent webcam with panoramic view (Logitech would be recommended) to encompass the 7-10 attendees via a main large screen with laptop and HDMI connection.

 

[DaliaSpring]

Thanks for the replies. We've got Teams and Zoom so no problem there, I'm trying to picture how the hardware would look.

We can get a laptop and projector set up with a big screen, but we wouldn't have a laptop in front of every trustee. I can see one webcam covering us all would be ok, but would we need individual microphones for each in-person attendee?

 

[fisicx]

No, you can get microphones that cover the whole room.

 

[Ryan Vant]

Thanks for the replies. We've got Teams and Zoom so no problem there, I'm trying to picture how the hardware would look.

We can get a laptop and projector set up with a big screen, but we wouldn't have a laptop in front of every trustee. I can see one webcam covering us all would be ok, but would we need individual microphones for each in-person attendee?

Depending on the size of the room and your budget, then Logitech do offer good quality panoramic Webcams with built in Microphone / Speakers. For larger conference style rooms, then additional extended microphones can be purchased.