Hardware and Software for Hybrid Meetings

Discussion in 'IT & Internet' started by PaulaS, Sep 7, 2021.

  1. PaulaS

    PaulaS UKBF Newcomer

    1 0
    I work for a charity. We normally hold trustee meetings with 7-10 attendees in person but we'd like to include a remote attendee via some video system.

    Any recommendations for what sort of set-up we would need?
     
    Posted: Sep 7, 2021 By: PaulaS Member since: Sep 7, 2021
    #1
  2. fisicx

    fisicx Moderator
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    Big screen at the end of the room and zoom, Skype, teams or similar. Pretty much standard conference set up.
     
    Posted: Sep 7, 2021 By: fisicx Member since: Sep 12, 2006
    #2
  3. tertius

    tertius UKBF Newcomer

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    If it's just one remote attendee and the rest of you are together then you can do this on zoom FOC, since one-one meetings arent limited
     
    Posted: Sep 7, 2021 By: tertius Member since: Jul 5, 2021
    #3
  4. Free Stuff For Startups

    Free Stuff For Startups UKBF Newcomer

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    Google Meet
     
    Posted: Sep 7, 2021 By: Free Stuff For Startups Member since: May 6, 2021
    #4
  5. forevergroup

    forevergroup Full Member

    97 12
    Yealink MVC640 and a suitable display seems like a good fit for this, assuming that the charity uses Microsoft 365. If not, similar hardware is available for other meeting solutions.

    As with any meeting room conferencing solution, you’ll want to evaluate solution costs in the context of time and travel cost savings for meeting attendees.

    These may be substantial savings over time, especially if you find that other trustees also begin to dial-in remotely when their personal situation/schedule precludes physical meeting attendance.
     
    Posted: Sep 7, 2021 By: forevergroup Member since: Sep 12, 2020
    #5
  6. Ryan Vant

    Ryan Vant Full Member

    12 1
    For a standard setup Microsoft Teams or Skype should be sufficient, presuming Office 365 is being utilised, plus a half decent webcam with panoramic view (Logitech would be recommended) to encompass the 7-10 attendees via a main large screen with laptop and HDMI connection.
     
    Posted: Sep 7, 2021 By: Ryan Vant Member since: Aug 10, 2021
    #6
  7. DaliaSpring

    DaliaSpring UKBF Newcomer

    16 1
    Thanks for the replies. We've got Teams and Zoom so no problem there, I'm trying to picture how the hardware would look.

    We can get a laptop and projector set up with a big screen, but we wouldn't have a laptop in front of every trustee. I can see one webcam covering us all would be ok, but would we need individual microphones for each in-person attendee?
     
    Posted: Sep 7, 2021 By: DaliaSpring Member since: Jan 4, 2021
    #7
  8. fisicx

    fisicx Moderator
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    No, you can get microphones that cover the whole room.
     
    Posted: Sep 7, 2021 By: fisicx Member since: Sep 12, 2006
    #8
  9. Ryan Vant

    Ryan Vant Full Member

    12 1
    Depending on the size of the room and your budget, then Logitech do offer good quality panoramic Webcams with built in Microphone / Speakers. For larger conference style rooms, then additional extended microphones can be purchased.
     
    Posted: Sep 7, 2021 By: Ryan Vant Member since: Aug 10, 2021
    #9