email hosting?

[NNS]

I have a domain and website hosted on 123 reg and use their free webmail that came with the hosting. I don't send/receive that many emails but get a repeated bounce back on gmail because it is seen as spam. I believe that this is related to something DNS (at limits of my current technical understanding).

123 reg told me that their webmail is intended for personal use, and that it isn't really what I need.

My question is then, what do I need to research for a step-up from webmail?

I send/receive maybe 20 emails a day at most, some with fairly large attachments. I don't need to do mail shots or anything fancy, I just want good reliable service and security is important. I don't know what to google to start looking.

thanks

 

[KM-Tiger]

123 reg told me that their webmail is intended for personal use,

That's a dreadful and misleading fob off. It makes no difference to email whether it's personal or business.

Gmail have got stricter, and now will not accept email unless SPF, DKIM, and DMARC are correctly set up for the sending domain. Those 3 things do indeed involve DNS records.

Don't know who to recommend as I do my own, hopefully some one will be along who can recommend.

 

[fisicx]

Change hosts. 123reg are right at the bottom of the pile. Pay a little more and you can get much better hosting with email and all the bells and whistles you could want.

 

[DontAsk]

Even for personal use they must set the correct records, otherwise gmail will treat it as spam. If they cannot/will not do that then go elsewhere.

 

[Kerwin]

I use Microsoft 365 for email (and other software). I highly recommend one of the business plans.

Compare All Microsoft 365 Plans | Microsoft

Select the Microsoft 365 plan that’s right for your home or business.

www.microsoft.com

 

[fisicx]

I use Microsoft 365 for email (and other software). I highly recommend one of the business plans.

Or….

Register a domain name and get some hosting and run your own email server. A lot cheaper than paying MS to spy on you.

 

[Kerwin]

Or….

Register a domain name and get some hosting and run your own email server. A lot cheaper than paying MS to spy on you.

Running an email server properly is extremely difficult. If given the choice, I would always outsource the task.

 

[fisicx]

Running an email server properly is extremely difficult. If given the choice, I would always outsource the task.

Usually comes with the hosting package.

Login to cPanel (or plesk), click on the email icon and create an account. Copy the credentials into your phone and email client and it's all done. There is nothing to manage, that's what you pay your host to do.

 

[Kerwin]

Usually comes with the hosting package.

Login to cPanel (or plesk), click on the email icon and create an account. Copy the credentials into your phone and email client and it's all done. There is nothing to manage, that's what you pay your host to do.

The biggest difficulty is ensuring your IP address is clean and also stays clean. You have to check all the blacklists and make sure that you are not listed on any of them. Depending on the history of the IP address that could take a significant period of time and effort.

If I had to do it myself I'd use something like mail in a box.

Mail-in-a-Box

Take back control of your email with this easy-to-deploy mail server in a box.

mailinabox.email

One thing I'd never do is trust a shared hosting provider to supply adequate email services for a business.

 

[Paul Kelly ICHYB]

Look at using the Zoho Mail free level - domain based emails for free!

 

[Nico Albrecht]

A lot cheaper

I doubt that it will be any cheaper at £36 / year for Exchange running on 1TB email storage and 100GB limit per mailbox including shared mailboxes.

MS to spy on you

Your opinion or can you support that with a credible source that MS is spying on exchange users ?

 

[dx3webs]

MS or Google.. no point bothering with anything one else at this point.

 

[numbersrule]

My email address at my company domain is registered with my domain host but when I signed up for Microsoft 365 a few years ago, Microsoft seemed to hijack my domain and I had to direct the domain through Microsoft Servers, which I think had something to do with enabling One Drive and SharePoint but I have never properly understood it. When I have had customer support from MS on other matters in the intervening years and months I have often quizzed the customer support techys about it but I get the impression they don't really understand it either.

 

[antropy]

Change hosts. 123reg are right at the bottom of the pile. Pay a little more and you can get much better hosting with email and all the bells and whistles you could want.

Agreed.

Paul.

 

[Nico Albrecht]

Microsoft seemed to hijack my domain and I had to direct the domain through Microsoft Servers,

Microsoft's approach to domain verification involves requesting users to create a TXT record on their domain registrar to confirm ownership. This is a standard practice, and it grants the user complete control over their DNS zone. During the setup process, additional records like MX and DKIM are added to the DNS zone, all of which the user retains full control over. It's essential to understand that Microsoft does not have access to or the ability to make changes to these records at any point.

You simple spread falls allegations.

Claims of domain hijacking by Microsoft are unfounded. Such misconceptions often arise from a lack of understanding about DNS zones and IT processes. SharePoint and OneDrive do not require these records to function properly. To avoid any issues, it is recommended to consult with a professional who comprehends the basics of DNS before attempting such setups independently.

 

[Paul Kelly ICHYB]

Microsoft seemed to hijack my domain and I had to direct the domain through Microsoft Servers,

That's the way all third party providers work - you will direct mx (mail) records to them - nothing else!