Xero Integration Project Cost Management

[J.McVeigh]

Hi All,

I run a Specialist Sub-Contracting company in the construction industry working on large projects for Main Contractors / national builders.

I am looking for a cost management app that integrates with Xero. I could do all of the below manually in Excel, but it seems crazy when half of the information we are already tracking in Xero.

Currently, our project costs are allocated to a project by our accountant in Xero using the project module. So, looking backwards we have a snapshot of our project profitability.

However, I want to manage the data looking forward and be able to monitor how accurate we actually priced a project. The project module doesn't incorporate any forecasting features and doesn't break any of the numbers down enough. I am really looking for full project cost visibility to analyse cash flow going forward and help with lessons learnt looking back with cost breakdown. Costs I want to monitor are as follows:

- Labour (both sub-contracted labour and directly employed)
- Materials
- Lodge and travel
- Overhead allocation (office staff)

The following features would be helpful:
Time sheet app that employees can complete and that integrates seamlessly allocating
Cash Flow Forecasting
Some sort of snap shot showing how well we priced the project.

Is the above even possible with a single app or multiple apps or am I stuck with manually inputting in to Excel if I want such a specific level of detail?

Or, would I be best operating a hybrid. Track the costs backwards in Xero's Project Module, but pull out the important info in to a spreadsheet?

Any help is appreciated!

Thanks,

J

 

[J.McVeigh]

I have been doing a fair bit of research tonight and Xero's Workflow Max seems like it might fit the bill. Also, should help us manage our processes.

Is anyone familiar with Workflox Max? Any comments to add?

Not much in the way of CFF, but gives a live snapshot of all projects from both a process and profitability standpoint.

Thanks,

J