Worked in Ibiza - invoiced UK Company…. (Sole Trader)

[stevem802002]

From Early June to Mid July I Worked for a UK Company in Ibiza. I invoiced them per week for a fixed amount + expenses.

I added expenses onto the invoice including harddrives / sd cards bought from amazon, bus tickets, hotel accommodation, flights.

On my tax return, in a nutshell how do I register this - should I include evidence for the expenses or will this be on my clients return (he is a ltd company).

I have a big bag of receipts which may or may not include all expenses i invoiced for but I did stay for a month after working for my client, working for my own portfolio / stock video footage so I could count mid July - mid Sep as expenses too.

Perhaps just count all invoices for the client together and then ill just collate all the receipts I have - I was in Ibiza June - Sep

 

[Deleted member 59730]

You invoice the client for the total and they put that in their books as an expense.

You put your invoice in your books and the expenses come as a cost item.

You only put in the profit which is the difference but you keep the receipts to show in the unlikely event that you are asked.

 

[stevem802002]

Makes sense and is nice and simple - only bummer, I have to provide evidence for the expenses.

This was last summer but I may struggle with some cash payments for hotels and paying models in cash - although the model release the model signs has the amount in euros on it (along with the models contact details and signature) so I think that will work as a receipt.

Im sure my bag of bus receipts will knock a bit off too!

 

[Deleted member 59730]

Who do you have to provide expenses to? If it is the client you could send photocopies.

On jobs like photo and video shoots you should agree in advance how the expenses are handled and if you are expected to pay before getting the money from the client agree a 15% handling fee.

 

[stevem802002]

The client never asked for the receipts for the expenses, he just said keep a record and add it to the invoice.

ill keep handling fees in mind if im ever asked to pay upfront for stuff.