unpaid invoice problem

[Loz Grain]

Hi any advice would be greatly recieved.

I have an unpaid invoice which I have sent out, unfortunately I had a glitch in my access program I use to build invoices, and it printed the incorrect date on my invoice, which went undetected by me, can I send out warning letters, or do I have to wait for the date on the invoice to come around? (16/08/08 when it should have been 16/06/08). Can I print an ammended and send it?


Many thanks

 

[DuaneJackson]

Your best to send a credit note for the invoice you got wrong and issue a new invoice with the correct details.

And try some accounting software instead of an access database : )

 

[Loz Grain]

when should I date the new invoice from?

The original intended date or today?


And many thanks.

 

[CertaxBexley]

Origonal intended date

 

[Loz Grain]

OK, so here is where I am at:

as advised I have issued a credit note and new invoice to HF dated the original intended date and sent it with a copy of all paper work (his purchase order, my quote and invoices) and a "1st letter" asking for the outstanding amount to be paid immediately. Given that by phone HF has acknowledged the debt and made 2 offers to pay both defaulted on. The fact that I emailed the incorrectly dated invoice directly after completing the work, and no issue has been raised re: the date, should I now push through the next two letters, and then court action ( I really feel he is not going to pay), and will what I have done regarding the wrong date stand in court?

thanks

 

[MartCactus]

Does the invoice state a payment date (as well as issue date)? Was 16/8/2008 the invoice date, or the date payment was due.

I'd be tempted to wait for this date to pass before issuing any legal proceedings. Either way if it goes to court its going to take some months, so better to wait another month or so for it to be overdue, as the dating issue was your mistake. At least if it goes to court they have absolutely no defence if even the latter date has well passed.

 

[Loz Grain]

at the bottom of my invoice it says "payment within 15 days of invoice" I would have thought that stands as 15 days of reciept of invoice? I have proof of the date I sent it, also given that no query on this was raised with the folow up calls.

 

[Cred-X]

If the invoice states terms of 15 days then it's only fair to re-date the invoice to the current date. It would not be difficult for his to dispute the invoice if you try and back date it.