Taking more holidays than entitlement

[AnneLou]

I have an employee whose holiday requirements have been creeping up the last couple of years - beyond our company allowances.

Their leave year ends at the end of this month and they have already taken 7 days more than the allowed amount - obviously, these 7 days are not paid. It is starting to create a problem because we are struggling to cover the missing time - it puts a strain on everyone else.

There is no specific mention in our handbook or contract because most staff don't like unpaid time off and our rules just state statutory minimum. The issue is a management one because the employee doesn't actually request the time off - simply fills out the form and has attitude that they will be off and that is that. As the time off is unpaid, they are expecting that we will simply get over it and move on. In the past, we have because the employee has a vital role in the business but, 7 days is taking the mickey now because I have another staff member who wouldn't take their own holidays because they knew there was no cover!

Moving forward, how can I tackle this?

 

[STDFR33]

When they put in the request, you reject it as they have no entitlement.

If they do not turn up for work, you would begin disciplinary proceedings.

The problem you have is that you have let it happen for a couple of years. You might want to retain the services of a professional such as @Newchodge or @Employment Law Clinic to guide you through and look at your existing policies and procedures?

 

[SERC1204]

As above, you have to put your foot down. Have you broached the issue with the employee?

 

[Ian J]

When they put in the request, you reject it as they have no entitlement.

Or else have a quiet word with them in July to tell them that their taking of extra days has caused problems so won't be allowed in future but be prepared for this employee to suddenly up their sickness days off

 

[STDFR33]

but be prepared for this employee to suddenly up their sickness days off

Very likely.