Supplier Overpayment

[vivente]

I'm in the supplier payment screen and I'm trying to allocate a payment to an invoice however the supplier charged me 1p more than they should ie £46.86 instead of £46.85. It won't allow me to allocate the payment and instead moans that "payment amount exceeds amount outstanding". How do I post the payment in Sage Instant Accounts Pro?

 

[graeme1976]

Sure there are better ways, but what I do is just process the payment as per your value in sage.

when time comes to reconcile bank balance you will be 1p short. At that point do a 1p adjustment from petty cash then find and add the 1p into your box to keep things right

 

[Scalloway]

Post it the correct payment then go back and correct the 1p.

 

[vivente]

Post it the correct payment then go back and correct the 1p.

Sorry Scalloway I don't really understand. I thought I was trying to post the correct payment. Is there another way of doing this other than setting it against the supplier invoice? I'm relatively new to Sage so not very familiar with it though I am trying to get to grips with it.

 

[Scalloway]

You should be able to ignore the message. Sage puts these messages up to let you know that things don't quite match up but you carry on and do a correction to make things right.

 

[vivente]

You should be able to ignore the message. Sage puts these messages up to let you know that things don't quite match up but you carry on and do a correction to make things right.

Thanks for the quick response. The computer that Sage is on is down so I'll have to check it in the morning but I'm pretty sure it wouldn't let me progress however I'll confirm exactly what it says tomorrow.

 

[Ian J]

Can you not post the amount paid plus minus one penny as reverse settlement discount?

 

[arcon5]

Just post the lower amount then
DR purchases
CR bank

Don't want it to register a prepayment

 

[vivente]

Thanks for the replies.

I definitely couldn't post the higher amount. There was only one option on the warning screen and that was "ok" and when you pressed that it would change the number to match the amount on the invoice.

I couldn't do a reverse settlement discount either as it won't accept minus numbers and just ignores the minus.

In the end I was able to do arcon5 suggested. I posted the supplier payment for amount on the invoice and then done a Bank Payment for £0.01 using the 5000 Materials Purchased Nominal.