Question for UK businesses that ship a fair few parcels

Original Post:

AdamR&R

Free Member
Dec 10, 2025
1
1
Bit of a niche one, but I’m hoping some people here won’t mind sharing how they do things.


I work in logistics for a big healthcare company and spend most of my time buried in parcel data – couriers, failed deliveries, weird surcharges, that kind of thing. It’s all very glamorous.


On the side I’m looking at whether a “lightweight tender” approach (basically a proper review of rates and service, but without the corporate bollocks) actually makes sense for smaller UK businesses, or if most people just want something that works and don’t care beyond that. It's a service that would hopefully secure cost savings for many SMB's. We saved 25% on one of our divisions return parcel prices this year. Whilst we have a huge business and scale, savings from doing parcel tenders are extremely common, even if we aren't talking about tens or hundreds of millions in yearly spend on parcels. Even at £20,000 yearly parcel spend it is not only possible, but common to have relatively large savings percentages, and who would complain about a couple grand in savings?


If you run a UK business that ships physical products, I’d love to hear:
– Which couriers you’re using (RM / DPD / Evri / DHL etc.)
– How you ended up with them (price, recommendation, easiest to set up…?)
– Whether you’ve ever properly reviewed what you’re paying since you first set it up
– What winds you up the most about your current setup – cost, reliability, tracking, surcharges, lost parcels, something else?
– Is this service would potentially be something you'd be interested in doing for your business on a 'no savings no fee' basis?


I’m not trying to flog software or anything here, just trying to work out if the problems I see at work actually show up in smaller businesses too, or if I’m overthinking it.


If anyone would be up for a quick chat about how you handle shipping in your business, I’d really appreciate it. Happy to share what I’ve seen go wrong (and right) on the logistics side in return – might help you avoid a few headaches down the line.


If this isn’t ok for the group then mods feel free to remove.
 
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mac007

Free Member
Dec 20, 2025
4
1
I ship out approx 100 parcels per month. 90% of my parcels are sent out via FedEx. I started out initially using Parcel2Go and went through and tested pretty much all the couriers on the platform.

Personally have had a really good experience with FedEx, hardly get any missing parcels and most my parcels are delivered next day regardless of if they are booked next day or on 2 day service. Helps that their depo is around the corner as well, so even when people order late in the day and miss the collection I can drop off after work.

Evri's rates are attractive but their deliveries seem to very hit and miss and it takes so long for the parcels to actually enter their network. Also, I got stung with a surcharge right off the bat with them, lesson learned (parcel was 30g over the 2kg limit!)
 
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GLAbusiness

Business Member
  • Business Listing
    Sep 20, 2008
    563
    2
    211
    Glasgow
    www.isense.biz
    I don't send parcels but I do receive them. If customer satisfaction is important you need to be careful about selecting on price. I stopped ordering from one supplier because their courier could not get deliveries right (in one case the parcel was left outside a block of flats on the public footpath). Customer service were useless, so I voted with my wallet.
     
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    Pish_Pash

    Free Member
    Feb 1, 2013
    2,587
    674
    do factor in that when Royal Mail loses are parcel, they only reimburse your cost price - Evri reimburse the transaction/sale value up to £20 (or higher if you choose to take out the extra insurance)

    I use Royal Mail 48 for fragile items (or items which exceed £20 in value) ...Evri postable for just about everything else.

    For heavier shipments (up to 20KG) UPS are hard to beat on cost/service

    i mainly get my labels via Parcel2go....as their API allows me to automate choosing/getting/printing the label.
     
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    14Steve14

    Free Member
    Business Listing
    May 18, 2010
    861
    1
    150
    Dorset
    www.railwayscenics.com
    We send about 500 parcels a month, mostly large letter and small parcel size under 2kg using Royal mail. Hardly get any problems but was surprised when they reduced their compensation by half to £75. Only claimed three times this year for apparent lost parcels. We now send everything regardless of size or value tracked and have not had any problems since.

    We occasionally use Parcelforce for heavier items but its something that the customer selects as an alternative to Evri.

    Most other heavier parcels are sent using Evri and always pay extra for signature and insurance. Only had to contact them once last year and that was because of a misdirected parcel - it got given to the wrong courier at the depot and was marked as not delivered, but it soon got delivered correctly only a day late.

    Our biggest problem is with the system we use on our CE Phoenix website. We can export all details to RM click and drop which simplifies things, but after that all tracking updates have to manually entered into our website after we post which takes time.
     
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    inxpress279

    Free Member
    Business Listing
    Jan 26, 2026
    4
    0
    Hi Adam,

    Have you considered working with a logistics partner who manages the shipping data and carrier follow-ups for you?

    Through our InXpress portal, you get access to all the major carriers including DHL, FedEx, and UPS at rates lower than you’d receive going direct. On top of that, you benefit from dedicated customer support.

    We proactively track your shipments and chase the carriers on your behalf. Because we work with dedicated carrier agents, we get answers far quicker than waiting in a chatbot queue.

    There’s no cost to use the service and no contracts, it’s simply a way to simplify shipping, save money, and remove the stress. I’d be happy to have a quick chat and explain how it works.
     
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