Moneysoft payroll - advancing holiday pay

[VickyA]

Hello,

Can anyone help me with advancing a weeks holiday in Moneysoft? It's for weekly paid employees. There used to be the bucket and spade icon but it is no longer there. Do I have to process each week separately and provide two payslips?

Many thanks
Vicky

 

[faradaykeynes]

You can rename subs tab as Advance money and use that to record and track advance pay for employees. No need to process two payslips, advance money would show up on current week payslip

 

[Newchodge]

Or you can go into the Holidays tab on Pay details and insert in there for the week coming how much holiday pay you want to pay and then still in pay details, hit the icon that is 4 from the left, which I think is a pale yellow bucket and spade. That keeps the tax and NI right.

 

[VickyA]

You can rename subs tab as Advance money and use that to record and track advance pay for employees. No need to process two payslips, advance money would show up on current week payslip

Thank you. I've just tried this and it doesn't show on the payslip. The help section says

"It is assumed that the Sub is paid quite separately from the pay, and it is not shown as an addition to pay on the payslip"

I've tried using the Additions tab but the tax and Ni are wrong. For example if an employees flat weekly rate is £880, the net pay is £654. If I add £880 into the Additons tab, the net pay is £1,164 instead of £1308.

 

[VickyA]

Or you can go into the Holidays tab on Pay details and insert in there for the week coming how much holiday pay you want to pay and then still in pay details, hit the icon that is 4 from the left, which I think is a pale yellow bucket and spade. That keeps the tax and NI right.

Thank you.The bucket and spade option has been removed from the software

 

[Newchodge]

It's definitely still on mine. I have the 1 December 2016 update installed.

Are your RTI returns up to date? I have a dummy company where I try out different things, so there haven't been any RTI returns. On that company there is no bucket and spade.

I've just checked some other companies. Some have the bucket and spade, some don't. It must be in the set up, I think. You're best off emailing Moneysoft.

 

[faradaykeynes]

Advance money should show up on pay slip under year to date section once you preview as pdf. To get more help on this click on Help>General help>click on search tab and type advance pay, it will show show whole text as follows

Subs, Loans & Advances

• Select Pay Details from the menu and then click on the Subs tab at the top of the window.
• A Sub, which may also be a loan or an advance, is where you give an employee a sum of money in advance of his pay. This may be repaid (by a deduction from the net pay on his payslip) in full at the end of that pay period, or in stages over several pay periods.
• Click on the
  
  button in the Balance heading to re-name the item if desired.
• It is assumed that the Sub is paid quite separately from the pay, and it is not shown as an addition to pay on the payslip.
• Enter the amount of the sub in the appropriate period, and enter the re-payments in the appropriate periods.
• In the case of a weekly employee, for example, given a sub of £100 on a Wednesday which is then deducted from the net pay paid on the Friday, you would enter £100 in both the Sub and Repayment columns. The payslip will then show £100 as a deduction from the net pay.
• In the case of a monthly employee, for example, given an advance of £500 in May to buy a season ticket, to be repaid at £100 per month, you would enter £500 in May in the Sub column, and £100 in the Repayment column for May, June, July, August and September. The payslips for those months will then show £100 as a deduction from the net pay.
• Subs are re-paid out of after-tax pay.
• On reports which show the net pay for the year, the net pay is shown net of any sub or repayment.
• If the total subs in the year exceed £5,000, then they must also be entered in the Expenses and Benefits section as loans.
• The balance in the Employee’s Subs is shown in the last column, and is carried forward at the end of the year to the next year’s Payroll file. Click on the
  
  button in the heading to re-set the balance if necessary.
• You can change the name from Subs to Loans, Advances or whatever by clicking on the same button. The new name will apply to all employees.

 

[VickyA]

Advance money should show up on pay slip under year to date section once you preview as pdf. To get more help on this click on Help>General help>click on search tab and type advance pay, it will show show whole text as follows

Thanks. It does show up under year to date, but it doesn't change the net pay figures or tax amount. I must be being really thick. Sorry (I have an 8 month old baby that doesn't sleep!)

 

[faradaykeynes]

Not sure it will work but worth a try

 

[VickyA]

brilliant, thanks. I'll give it a go

 

[Newchodge]

Hi @VickyA did you get a resolution?

 

[VickyA]

No, I ended up doing two payslips. Moneysoft replied saying there was no other way

 

[Newchodge]

That is weird as I have just done a payroll run for one of my clients, including next week's holiday pay.