Invoice numbering

Discussion in 'Accounts & Finance' started by paulomunky, Feb 22, 2010.

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  1. paulomunky

    paulomunky UKBF Newcomer Free Member

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    Hey guys,

    Quick question about invoice numbering.

    I know that each invoice must be numbered and that I can start at a number higher than 1. I also know that they have to be sequential.

    What I'm wanting to know is:

    > Can I have a seperate numbering system for supplier and customer invoices?

    eg.

    Supplier - 1,2,3,4,5...
    Customer - 1,2,3,4,5...

    Or will it have to be more like this

    Supplier - 1,4...
    Customer - 2,3,5...

    so that there is only one sequential set

    Thanks in advance! :)
     
    Posted: Feb 22, 2010 By: paulomunky Member since: Dec 12, 2008
    #1
  2. bovine

    bovine UKBF Ace Free Member

    1,194 258
    supplier invoice - use their number
    your invoices, sequential, regardless of customer.
     
    Posted: Feb 22, 2010 By: bovine Member since: Aug 23, 2007
    #2
  3. Jaykay

    Jaykay UKBF Newcomer Free Member

    165 33
    You need to have 2 separate sets of numbers. The sales invoices have sequential numbers - some people decide to start at 1001 or 60087 or whatever as invoice number 1 sometimes looks a bit odd!!

    As far as suppliers invoices are concerned, you should also number them sequentially with your own number so that you can keep a track of them. It does make life easier sometimes.

    So, 2 number systems, completely separate.
     
    Posted: Feb 22, 2010 By: Jaykay Member since: Feb 1, 2010
    #3
  4. Pandybearse

    Pandybearse UKBF Contributor Full Member

    85 8
    We have a number system for 'one off' customers (2010, 2011 etc etc), and a 3 letter 3 digit system for repeat customers (eg Jones & co = JON001, JON002 etc etc) so that other companies don't know how busy (or quiet) you are when they ring up 3 months later to place another order.
    Perfectly legal as long as each set of invoices is sequential.
    Works for us.
     
    Posted: Feb 22, 2010 By: Pandybearse Member since: Dec 9, 2009
    #4
  5. paulomunky

    paulomunky UKBF Newcomer Free Member

    80 0
    Thanks guys, appreciate all your replies and that's clarified it for me!
     
    Posted: Feb 25, 2010 By: paulomunky Member since: Dec 12, 2008
    #5
  6. Jenni384

    Jenni384 UKBF Big Shot Full Member

    4,861 1,542
    If you are VAT registered, the following applies:

    I have always taken this to mean you need one sequence for all sales invoices irrespective of customer. I suppose you could argue that SMITH001, SMITH002 etc is acceptable as the guidance does not state you only need one number sequence but I would think the first interpretation is inferred.
     
    Posted: Feb 25, 2010 By: Jenni384 Member since: Oct 1, 2007
    #6
  7. dsigner

    dsigner UKBF Newcomer Free Member

    375 55
    A sequential system doesn't mean that an invoice number must be only a number. So long as the sequential bit is clearly identifiable and works properly you can include any other info you find useful. Thus xxJONESvvvvv where xx is the number of the invoices sent to Jones and vvvvv is the sequential VAT number is quite acceptable. Just don't get too carried away and create a system that confuses your own business.
     
    Posted: Feb 25, 2010 By: dsigner Member since: Jun 6, 2008
    #7
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