Incorrect date on invoice

Hi everyone,
I've just found this forum and hope someone can help.
I use Quickbooks at work and Sage Instant at home and I just have a nightmare with Sage when I make a mistake. More haste less speed as they say - I entered an invoice and payment in a hurry and inadvertantly entered today's date for both the invoice and the payment, stupidly hit 'update ledgers' and immeditaley realised I hadn't changed the dates. It should have been December (yes I'm very behind). I cannot find anywhere how to correct this, I know you can't do it through 'corrections'. Is there any way out? If I issue a credit note, presumably I then can't use the same invoice number (my husband types up invoices and I then enter the invoices into Sage when I can - not good practice obviously) so I need to use the same invoice. We are not registered for VAT.
Please help before I self combust.

 

[LOUBELOUUK1]

I would issue a credit the same date as the incorrect invoice ( make sure all details entered are the same ) this will just contra one another out.
Then I would re input the invoice onto the system with the correct date and when you enter the invoice number just put an "A" at the end of it. This would be ok.

Hope this helps

 

[dhawall]

Can't you just edit or delete the entries, assuming you have have full user access permissions!

 

[KM-Tiger]

Can't you just edit or delete the entries, assuming you have have full user access permissions!

I don't think Sage allows that, in order to maintain integrity.

That was one of the reasons why I chose different software, that does allow easy corrections, maintaining its integrity by other means.

I assume the professionals make few if any mistakes. I make loads and want to correct them easily!

 

[dhawall]

I think the error correction facility should be checked. There are a lot of ads for Sage instant displaying error correction as one of the features.

 

Thanks for the responses everyone,
Louise, I hadn't thought of just adding an 'a' to the invoice number - I'll try it. For me Sage is really difficult; I'm not an accountant by any shape or form and for very small operations like mine, I find Sage really un-user friendly . (and I've done the training course). You can correct some things in the'corrections' but some things can only be corrected by mind boggling( for the inexperienced like me) journals which have to be exactly right and other things like my invoice can't be amended oce you've clicked 'update ledgers' (unlike Quickbooks in which everything is really easy to correct - I think accountants don't like it for that reason?) You can delete the invoice as a record, but it doesn't go from the ledgers. So some things you can change and delete quite easily others definitely not.
Many thanks again.

 

[T Smith]

Hello Middlemarch?

(I'm new to this forum thing too!)

I would try checking your correction facility again also, I've read this a couple of times and can't quite understand that you can't correct what seems an easy mistake for anybody to make?

So:> File > Maintenance > Corrections

Find your transaction - click on it a couple of times to see what happens? - you can drill down into transactions and there are more "layers" where you can correct things - unless you have old version of SAGE here, nearly pre windows! about the only thing you cant correct these days are "journal entries". With the other options you may get into more muddles.

Are you entering your husbands invoices - > Customers > Invoices > Batch Data Entry? - I think this may be easier for you, sounds like you might be entering them under the "invoices" bit which is really for direct posting.

Good luck

T Smith

Business Outlook

 

[lakezyde]

Please can someone help.

I am sorting out the accounts of a company at the moment.

1) They have remitted invoices up to February 2011 and they want to send VAT returns for March to May 2011 now. There were some omitted sales invoices n February, can I post them in the Period - March 2011 on Sage and include them in the VAT returns for March -May about to be remmitted?

2) Similar to 1 above, there were some ommitted purchase invoices in February, can i also post these invoices in the Period - March 2011 on Sage and include them in the VAT returns for March -May about to be remmitted?

3) There are some Sales Invoices in February which have been used in the VAT returns for February but were incorrect, can i reverse them in March and Post the correct amount in March on Sage?

 

[E Storey]

Please can someone help.

I am sorting out the accounts of a company at the moment.

1) They have remitted invoices up to February 2011 and they want to send VAT returns for March to May 2011 now. There were some omitted sales invoices n February, can I post them in the Period - March 2011 on Sage and include them in the VAT returns for March -May about to be remmitted?

2) Similar to 1 above, there were some ommitted purchase invoices in February, can i also post these invoices in the Period - March 2011 on Sage and include them in the VAT returns for March -May about to be remmitted?

3) There are some Sales Invoices in February which have been used in the VAT returns for February but were incorrect, can i reverse them in March and Post the correct amount in March on Sage?

IF previous vat returns were calculated and saved in sage ... any new transactions you add in, including ones from earlier periods SHOULD appear in the next VAT return. You can check it by printing off the detailed report and looking for individual transactions.

I would also recommend asking your employer to being in an accountant for a couple of hours to show you the ropes.