How to Amend an Invoice (VAT) that has already been issued?

[vincent80]

I’ve issued an invoice (with vat) to a new client and after issuing it, the client asked for a slight change in regards to what they wanted me to do. They have since asked me to add this description to a new invoice and re-issue them the invoice.

What’s the best way to do this bearing I’m VAT registered and the original invoice had VAT added. My Invoices are numbered sequentially for each client (along with their initials).

Is it simply a case of issuing a new invoice and making a note on there saying the old invoice is VOID/Cancelled. Or do I need to do anything else?

 

[richieboy]

You could issue a credit note for the full value of the old invoice and then send a new invoice with the new details...

 

[vincent80]

They have not paid the original invoice (and don't intend to - so not quite sure why I'd need to issue a credit note?). They are simply requesting a new invoice with the additional details (new work) added to it.

 

[vincent80]

Just wanted to add, that I'm not using any accounting software to generate invoices. It's all done manually with records kept in excel.

 

[sanjiv]

Just change the original invoice

 

[InPrintImaging]

Issue a credit note to cancel the old invoice, including the vat on it. Then issue a new invoice as a replacement.

 

[vincent80]

It's not for any physical goods, but for services I'll be providing.

Also I've not started to provide these services to them yet. This will begin once they have made payment.

So at this stage the only thing that has occurred is one invoice issued to them and they have asked for an amended one.

Not sure of this changes anything?

I was hoping it would be as simple as just re-issuing the same invoice (as in same invoice number, same date, but the new amended details).