How to add a a director to a company

[Grollsta]

Excuse my silly question please. I've been googling for an hour now, and cant seem to find how to simply add a new director to a company.

I've been all over companies house website to little avail..

any pointers will be very much appreciated.

 

[mat@msg]

Good Morning!

You need the AP01, you can find this on the Companies House forms section.

 

[JamesCartwright]

You need the AP01

You can find the form on the Companies House website here: http://www.companieshouse.gov.uk/forms/formsOnline.shtml#Company

 

[mookgirluk]

As well as filing the AP01 form with Companies House you should also have either a written resolution or board meeting minute of the existing directors approving the appointment of the new director filed in the Company Minute Book. You'll then write up their details in the Register of Directors and Register of Directors Residential Addresses.

 

[Grollsta]

Thanks guys, you send me right to the exact info I wanted. I trust I can return the favour one day.

 

[Bikerdave]

As well as filing the AP01 form with Companies House you should also have either a written resolution or board meeting minute of the existing directors approving the appointment of the new director filed in the Company Minute Book. You'll then write up their details in the Register of Directors and Register of Directors Residential Addresses.

When I set up my company I did it online and I don't remember seeing or creating a Minute Book.

Could someone please explain a little more about what the Minute Book is is and in what format it should be. Also the Company's Register of Directors and Register of Directors Residential Addresses or is that at Companies house?

Thanks in advance.

David

 

[mookgirluk]

Hi David, hopefully this should clarify.

Minute Book
All companies are required to keep records of members meetings & resolutions as well as directors meeting & resolutions. These are held internally by the company in what's referred to as the minute book. You can buy bound minute books, or blank minute pages, from a legal stationers. However there's no requirement to use these just typing up your own on blank paper will suffice.

Register of Directors
The Companies Act requires you keep a record of all directors of the company (current as well as past). This should include:

Current Name
Former Name (if any)
Service Address
Usual place of residency
Nationality
Business Occupation
Date of Birth

It's also good practice to include their date of appointment and when applicable their date of cessation.

Again you can either purchase a blank Register of Directors from a legal stationers or create your own.

The register is kept and maintained by the Company and is not filed at Companies House.

Register of Directors' Residential Addresses
Again required by the Companies Act. This should include for each director:

Current name
Residential address

Again it's also good practice to include their date of appointment and when applicable their date of cessation.

You can either purchase a blank Register of Directors' Residential Addresses from a legal stationers or create your own.

The register is kept and maintained by the Company and is not filed at Companies House.

You might want to consider purchasing a whole set of company registers as well as the above the company is also required to keep:

Register of members
Register of secretaries (if applicable)
Register of mortgages & charges (if applicable)

most Company Kits contain all these pages as well as a section for your minute book see http://www.jordans.co.uk/businesssupportservices/companykits.html

 

[Bikerdave]

This is a very difficult time for me and having such help and advice so freely given is a massive help to me.

I also know from helping out on other forums that there is often little or no response so one never knows if the help was appreciated but I can assure you in this case it is, thank you Mookgirluk

 

[jamesk67]

Ask attorney!!

 

[innovapps]

Thanks for the helpful information!

Following on from this topic, is it possible to add a director from overseas to a UK company?

Thanks in advance,
Tony

 

[mookgirluk]

Yes, an overseas resident can be appointed as a director to a UK company. You wouldn't treat this appointment any differently to appointing a UK resident director.

 

[posture]

Can anyone tell me how much it would cost to add 2 directors, or is it a case of just filling in the appropriate form?

 

[mookgirluk]

There are no filing fees at Companies House for the appointment of directors. So as long as you're producing all the documentation and filing it yourself it won't cost anything.

 

[Property Angel]

Thanks so much for the advice - I was also struggling with this until I came across the answers in the forum

I would just like to ask - how do I go about making my new director a shareholder as well? At the moment it is just me and my partner but we have someone who is going to come in 50/50 - but that will mean new director has 50%, i have 25% and partner has 25%.

any pointers gratefully recieved

Thanks

sam

 

[kannu]

this seems a nice information... following this thread... Thanks

 

[Scalloway]

I would just like to ask - how do I go about making my new director a shareholder as well? At the moment it is just me and my partner but we have someone who is going to come in 50/50 - but that will mean new director has 50%, i have 25% and partner has 25%.

any pointers gratefully recieved

Thanks

sam

You must issue the new director with shares. See this link

http://www.companyregistrations.co.uk/issue-and-allotment-of-shares.asp

 

[mr.blister]

You must issue the new director with shares.

Hi Scalloway, you had been very helpful in posts I was involved in, in the past, and therefore I would ask if you could enlighten me on this, simple as it may seem;

I'm trying to add a new director to a ltd company, I am using the online companies house form AA01, I filled in the all details but got stumped at the share allocation, the company's a & m state 1000 shares at £1 each, I have one allotted to me, do I simply allot one to the new director, or take my 1 and half it making it 0.5? I then read I would then have to use a separate form to amend allotted shares issued and submit that form to companies house, I was wondering what's the best way to allot shares, and is the notification of amendment of allotted shares form needed? (the latter I query as it would be obvious to companies house that a new director has been allotted a share(s).


Thanks

 

[Scalloway]

You would need to allot the new director a new share. There is more info on the processin this article.

http://www.jonathanlea.net/2014/how-to-allot-and-issue-new-shares-in-a-uk-limited-company/

I would recommend setting up a shareholders agreement in case of any future disputes.

 

[mr.blister]

Hi Scalloway, thanks for the prompt reply, I have now sorted this out, not as severe as I had thought

However, I have one more question if you may reply, I have a business that was dormant/inactive for 1 accounting period '13-'14, but is now trading '14-'15, companies house won't allow me to file for a dormant account that covers the period of inactivity as prior the company traded, do I assume to use the abbreviated accounts form and use the '12-'13 figures or simply fill in the prior year boxes on the form as zero? also regarding the accounting forms, which are the best to use (abbreviated etc)? in '12-'13 I used the abbreviated accounts form which was a joint form to submitted to HMRC and companies house.

Your advice as always is much appreciated.

Thanks

 

[Scalloway]

If you are completing the 2013/14 accounts you must show the 2012/13 figures in the previous year column and carry forward any balances.

 

[mr.blister]

Hi, I thought as much, it'll therefore be easier than when I did it for the '12-'13 accounting year, as now all will be zeros till I have to submit for '14-''15 accounting yr.

In relation to the form(s) I need to use, can I still use the abbreviated accounting forms, specific to companies house requirements? as HMRC do not require a copy.

 

[Scalloway]

Yes you can just do the Companies House forms.

 

[mr.blister]

Hi again and thanks for all the useful feedback.

My apologies for this but if I may, one more question.

This year '14-'15 has an LEL of £111 PT of £153 and ST of £153, if one wants to minimise (not pay NI/tax as an employer and employee), I'd assume to take the ST level value, however as the PT is the same value, would I now have to assume to take £153 - £1 = £152 which would be any value below the ST value of £153?

 

[Scalloway]

You don't pay NI on a weekly wage of £153.00 per week.

 

[mr.blister]

Is the employer NI liability £0 paying an employee £153?

If so, then I should assume anything upto and including £153 is the ST level and anything above ie £153.01 is the PT level?

The 2014-2015 level is a bit confusing given they the same value, sorry.

 

[Scalloway]

If you go to Page 9 of this document you will see what NI is payable.

https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/297583/CA38-2014-2015.pdf

 

[mr.blister]

Hi Scalloway, you are indeed a wealth of info, a guru in-fact, that last link is a god send, THANK YOU.