Help to submit Dormant Accounts

[corneliu90]

Hi,

I have a registered company which was previously used for a contract job. Although there hasn't been any trade activity for a few years now, I'm holding onto it with the hope of reusing it someday.

I used to have an accountant that was filing my micro-entity accounts every year, but this year I would like to submit Dormant Accounts myself to save some money. The AA02 DCA form looks simple, however I'm not fully sure how to do it correctly and don't want to mess it up.

I would really appreciate it if someone could have a look at the values I'm thinking to submit and confirm if everything looks correct, or suggest any necessary changes.


Last year's Micro-Entity Balance Sheet:
Current Assets - £20
Net current assets (liabilities)- £20
Total assets less current liabilities - £20
Total net assets (liabilities) - £20
Capital and reserves - £20

*£20 was money left that I sent from my personal account to pay for the business bank account. I closed it afterwards and this year didn't have any money in or out.


DCA form:
Called up share capital not paid: current period 0 | previous period 0
Cash at bank and in hand: current period 20 | previous period 20
Net assets: current period 20 | previous period 20
Issued share capital:
Number of shares: 1, Ordinary
Value of each share: 20 current period 20 | previous period 20
Shareholders' Fund current period 20 | previous period 20

*I'm especially not sure about the Issues Share Capital row because, when I created the company, I set 1 share with value of 1, however I put value 20 because, if I make it 1 - the Shareholders' Fund also becomes 1, and it fails a validation saying The 'Shareholders' Fund' must be equal to the 'Net assets'.


Dormant Accounts summary:
Current assets: 0 for both 2023 and 2022
Cash at bank and in hand, Net assets: 20 for both 2023 and 2022
Issued share capital: 1 Ordinary Share of £20 each: 20 for both 2023 and 2022
Total Shareholder funds: 20 for both 2023 and 2022

Thank you very much in advance for any help!
PS: Sorry for long text (wanted to attach screenshots but wasn't allowed to).

 

[NicoJ]

You're not supposed to file AA02 if rhe company has ever traded. Having said that I would not be surprised if they were accepted. The figures look OK, as long as they balance there is unlikely to be any response from Companies House.

Have you informed HMRC in regards to your corporation tax return?

 

[corneliu90]

You're not supposed to file AA02 if rhe company has ever traded. Having said that I would not be surprised if they were accepted. The figures look OK, as long as they balance there is unlikely to be any response from Companies House.

Have you informed HMRC in regards to your corporation tax return?

Thank you for confirmation. Sorry, what did you mean regarding informing HMRC ?

 

[MyAccountantOnline]

Hi,

I have a registered company which was previously used for a contract job. Although there hasn't been any trade activity for a few years now, I'm holding onto it with the hope of reusing it someday.

I used to have an accountant that was filing my micro-entity accounts every year, but this year I would like to submit Dormant Accounts myself to save some money. The AA02 DCA form looks simple, however I'm not fully sure how to do it correctly and don't want to mess it up.

I would really appreciate it if someone could have a look at the values I'm thinking to submit and confirm if everything looks correct, or suggest any necessary changes.


Last year's Micro-Entity Balance Sheet:
Current Assets - £20
Net current assets (liabilities)- £20
Total assets less current liabilities - £20
Total net assets (liabilities) - £20
Capital and reserves - £20

*£20 was money left that I sent from my personal account to pay for the business bank account. I closed it afterwards and this year didn't have any money in or out.


DCA form:
Called up share capital not paid: current period 0 | previous period 0
Cash at bank and in hand: current period 20 | previous period 20
Net assets: current period 20 | previous period 20
Issued share capital:
Number of shares: 1, Ordinary
Value of each share: 20 current period 20 | previous period 20
Shareholders' Fund current period 20 | previous period 20

*I'm especially not sure about the Issues Share Capital row because, when I created the company, I set 1 share with value of 1, however I put value 20 because, if I make it 1 - the Shareholders' Fund also becomes 1, and it fails a validation saying The 'Shareholders' Fund' must be equal to the 'Net assets'.


Dormant Accounts summary:
Current assets: 0 for both 2023 and 2022
Cash at bank and in hand, Net assets: 20 for both 2023 and 2022
Issued share capital: 1 Ordinary Share of £20 each: 20 for both 2023 and 2022
Total Shareholder funds: 20 for both 2023 and 2022

Thank you very much in advance for any help!
PS: Sorry for long text (wanted to attach screenshots but wasn't allowed to).

Was the company a dormant company for the entire year?

Do also bear in mind HMRC and Companies House have different definitions of dormant. Have a read here - https://www.gov.uk/dormant-company

If the bank balance was £20 funded by you you'll have two entries - cash at bank £20 and creditors for your directors loan of £20.

You'll also need to included the £1 share - was this originally paid to the company or is it unpaid?

 

[TheSkyisGray]

You will need to start with last year’s balance sheet. If there were no transactions just file the same figures in micro entity accounts.

 

[DWS]

Why have you changed the share value from £1 to £20, if you only paid £1 then that is what the Balance Sheet should show.
Agree with The SkyisGray, just file the same as last year as micro entity accounts at the same time as your CT600, too many people in my opinion complicate matters by trying to file 'Dormant' accounts when its probably easier to just submit micro entity.

 

[corneliu90]

You'll also need to included the £1 share - was this originally paid to the company or is it unpaid?

I never paid it; didn't even know I have to

I wanted initially to file micro-entity accounts myself, but was always failing the validation, mainly because I don't know what my accountant entered last year (he was just confirming the job was done and not sending back the file with details). I thought it wasn't an issue because he did so for several years and I never had any problems from Companies House. I realize now I should have been more diligent even if my company wasn't trading.

By the way, I asked the accountant to send me last year's file, but now he's not even replying.

 

[Scalloway]

Have you downloaded last year's accounts from Companies House?

 

[TheSkyisGray]

You can get a copy of the balance sheet from the CH filings. Companies House do not care if the figures agree so no idea what you mean about the validation but, jf your company has any assets, then I would reconsider appointing an accountant and also check your Director responsibilities.

 

[NicoJ]

Thank you for confirmation. Sorry, what did you mean regarding informing HMRC ?

You need to inform HMRC that the company is dormant otherwise they will expect a CT return.

Having read the other comments about shares, I would say the prior years accounts are FRS105 which don't split the shares out. Your capital and reserves would therefore be shares £1, reserves, £19.