HELP please. How to issue a P45 from BPT-RTI ?

[spencergate]

As the title says.

Running payroll for a new business, who has only been paying staff since the start of this tax year.

I need to issue a P45 for an employee who has stopped turning up for work.

So, had a good search round the application, it seems there isn't yet any facility within BPT to do this

Logged in to PAYE online services on HMRC website, expecting to see the employees who are set up on BPT listed there. No employees listed there - I thought this was the point of RTI :|

I've looked around HMRC site for a PDF copy I can fill in, only one I can find has "for information only" stamped over it.

So, do I really have to send for some paper forms in order to deal with this, or am I missing something fundamental ??

 

[OldWelshGuy]

I did this for a friend recently and it was all done online from within the HMRC site software and automatically.

 

[Scalloway]

Looking at another thread on here from a couple of years ago you may need to submit the P45 online before you can print the employee's one.

 

[spencergate]

I did this for a friend recently and it was all done online from within the HMRC site software and automatically.

Looking at another thread on here from a couple of years ago you may need to submit the P45 online before you can print the employee's one.

But in order to do this 'the old way' - as you are both suggesting, I have to set-up all the employees details afresh on the HMRC website, and fill in their pay & tax to date.

I know it may be naive of me, but I think that REAL TIME INFORMATION should mean that employees details are updated on the online PAYE system from the BPT, either that or BPT should include all the facilities we need, including dealing with the paperwork when an employee leaves.

Huge sigh from me - thank heavens I only deal with tiny payrolls (although there are several of them). Looks like I will be spending money on payroll software after all.

 

[Newchodge]

Under RTI you do not submit a P45 to HMRC. You give the leaving date on the last payroll submission for them, and that covers it.

If the employee wants a P45, and of course they will, you will have to order paper versions from HMRC as far as I can see!

 

[spencergate]

Thanks Newchodge,

I suppose it's what we should expect.

Of course, if the ex-employee goes to sign-on next week, Jobcentre will probably ask him for his P45 .....

Yet another blinking farce

 

[Tom McClelland]

Most commercial software can produce P45s without requiring stationery.

 

[Newchodge]

Most commercial software can produce P45s without requiring stationery.

I know, but unfortunately the OP is using basic tools.

 

[kevin.doran]

Tom, is there a legal obligation to issue an actual P45 anymore or would a copy of the figures (in any old format) do the job?

I.e could the OP give their ex-employee a screen dump and be done with it?

 

[Newchodge]

Tom, is there a legal obligation to issue an actual P45 anymore or would a copy of the figures (in any old format) do the job?

I.e could the OP give their ex-employee a screen dump and be done with it?

I think the problem may be that HMRC are no longer interested in P45s, because of RTI (at least for those employers who have joined RTI).

So they haven't bothered doing anything about P45's other than to say they no longer need filing with HMRC.

All employers and job centres will still expect them, and won't accept anything other than a formal P45 or P46 for fear of doing it wrong.

Eventually HMRC will get around to telling end users that P45s are no longer required, and just put new employee and NI number on first return. Of course that is quite likely to result in new employee paying too much tax for a couple of months, but what the heck? At least the government, who need it, gets to keep the overpayment for a while, rather than the poor s*d employee who is trying to live while paying too much tax. /rant over. :redface:

 

[Tom McClelland]

Tom, is there a legal obligation to issue an actual P45 anymore or would a copy of the figures (in any old format) do the job?

I.e could the OP give their ex-employee a screen dump and be done with it?

It is a legal requirement to give an ex employee an actual paper P45 when they leave (within a reasonable time of them leaving), either on HMRC stationery or in the mandated "P45 (Online)" format on copier paper. There is no latitude on this and failure to comply is regarded as a serious offence unless there is a reasonable excuse, such as not knowing the employee's whereabouts.

To the later poster, so far as I am aware HMRC is not easing up on this at all. We have recent instances of our clients getting calls from HMRC asking them why they haven't issued P45s to leavers (where they forgot to do so or didn't realise about the obligation)

Conceivably, if RTI ever started working really well with rapid automatic P6 issuance following new starters, P45s might die a death. We're a long way from that.

 

[Sunbird2013]

I've just tried to do this for the first time and found you can get the p45. If you go into Employees, then Leaver Summary on the left menu, you can print the p45 from there