Hand written invoices

[candyman]

OK, so I plan to run a van sales business.

What are the problems associated with hand written invoices?

Also would generic cheap invoice pads be best or is it worth paying £140 ish (for 10 books x 50 sets) personally designed ncr books?

I figure using bookkeeping/accountancy software becomes more difficult as you aren't processing invoices using the program!?

Help!!

 

[Scalloway]

It depends what image you want to present. If you use handwritten invoices there is no problem with accounting software. You just need a system to ensure they are all entered on the software regularly.

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[Nuno]

If you go the handwritten route just get a rubber stamp with name and address made for you, (£8) and cheap and cheerful books. Cheap stickers with your details on are another way of doing it, and cheap too. NCR printed ones are a waste of money IMO

 

[candyman]

Love the rubber stamp suggestion!

 

[MOIC]

I would use pre printed stationary with your company details and information on.

It will look more professional.

Handwriting the sales information is not a problem, just make sure it's clear, precise and includes all relevant information.

 

[john1989]

If you are VAT registered, your invoices must run in sequential order. Therefore, if you are VAT registered, it might make things easier to have them printed.

 

[MOIC]

Pre printed invoice stationary should also include your T&C's which could not reasonably be done on each handwritten invoice.

 

[candyman]

I'd be making 30 invoices a week minimum.
Now thinking it may be best to go down the more professional pre designed ncr book route.

 

[john1989]

What accounts software do you use?
If you use something like VT, you can have invoice templates which will allow you to create the invoice, print it off and then it will be on your accounts system straight away. It will also give you a sequential invoice number.
All you'd need is a load of invoice paper printing.

 

[MOIC]

I'd be making 30 invoices a week minimum.
Now thinking it may be best to go down the more professional pre designed ncr book route.

I agree.......make sure all the printing details have been double checked before you go to print.

Don't print too many as there are often changes that will be made a year down the line.

Good luck with your business.

 

[MOIC]

I'd be making 30 invoices a week minimum.

Sounds like a good business if you will be making minimum 30 sales per week.

The cost of pre printed stationary should not really come into it.

 

[candyman]

So, I guess when using accounting software would I need to then type up each invoice again?

 

[MOIC]

Only the main details.

Customer, product, price, date, paid, balance . . . . .