cold calling questions

messiah

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Apr 18, 2015
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I am planning to do some B2B cold calling over the next few weeks, offering a sale or return agreement for my product

I have some questions im having difficulty finding answers to.

How do i ensure i am talking to the correct person? I am targeting small family run businesses, can i expect the non-owner manager has the authority to make these decisions? Should i make phone calls or should i get my suit on and actually visit these stores to deliver my pitch?
 
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The best way is to

1. Ring lots of businesses in the same geographic area
2. Get their verbal agreement
3. Personally visit all those businesses one after the other, to drop of and sign the agreement.

BTW, if there are likely to be lots of people returning you need to ensure you do not have product all over the country as it will become a job simply to retrieve your goods, so doing 1,2,3 IMO is the best way to get this done.
 
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Ashley_Price

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How do i ensure i am talking to the correct person?

Ask for them! I would assume you would have an idea of the likely "title" for the person who would have authority - even small stores with just one or two staff seem to have titles.

can i expect the non-owner manager has the authority to make these decisions?

Yes. It may well be the owner doesn't actually have any involvement in the day-to-day running of the business (unlikely I know in a smaller business) or simply doesn't want the hassle of dealing with sales people. So there maybe a Manager or Supervisor who has the authority.

Should i make phone calls or should i get my suit on and actually visit these stores to deliver my pitch?

I would phone first, then visit. You don't know when their busy periods may be. So just turning up out of the blue could mean you're trying to talk to someone who, at the same time, is dealing with 3 or 4 customers. Or, you turn up and they are not in.

As @beasty says above, give them a call and get an appointment to go and see them if at all possible.
 
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I always found when trying to find the decision maker asking a simple question helped, since many employees don't like to admit they do not have the power to make the decision.

I basically asked them if they could sign a contract and cheque that day,they normally muttered needing to refer it to another person higher in the company, and so I would try to access the decision maker, without upsetting their feelings too much.
 
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Paul Cardall

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Apr 25, 2014
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I am planning to do some B2B cold calling over the next few weeks.

How do i ensure i am talking to the correct person?

I'm not sure what brought me to these forums today but I'm so glad I came here today. I have found so many posts that are echoing my own struggles right now.

I too will be cold calling over the coming weeks and as an introvert I'm bricking it :)

Please messiah, do come back here and let us all know how you're getting on, I for one will be very interested in hearing about your progress.

Just a thought, why not make your first visit an introduction, and not a sales pitch.
 
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Be aware of the phone protection rules governing the cold calling of business. My phone numbers are listed on the government run website TPS and I don't take kindly to sales people ringing me who I have never previously dealt with. You may get an earful.
 
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Paul Cardall

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Apr 25, 2014
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Put on your business suit and visit the stores. That way you can introduce yourself and they can see who they might be doing business with. If the person you want to talk to is not available make an appointment to see them.

My business suit is smart-casual, and I'm ready. 24 hours from now, I'll be dropping in on my first business, a cafe in my local market, before jumping on the bus to head out. I'm predicting 20-30 minutes per visit! Is that too long?

Good luck messiah, I hope you're marketing is fruitful, and you get the response you're looking for..
 
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S

Scott@KarmaContent

Going out to visit businesses without an appointment is tremendously time consuming and probably not that fruitful. You need to do what @beasty said, a much more efficient way of doing things

The best way is to

1. Ring lots of businesses in the same geographic area
2. Get their verbal agreement
3. Personally visit all those businesses one after the other, to drop of and sign the agreement.
 
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D

Debbie Barnes

I would suggest doing a combination of calling, emailing and visits - different people prefer different approaches.

If you search for the business on LinkedIn the decision maker may have a profile on there, so you can ask for them by name over the phone and this will make it seem like less of a generic sales pitch :)
 
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altwebdesign

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Dec 3, 2009
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You could buy the data from somewhere like corpdata.co.uk you can get very accurate data, say around 1000 names, titles and phone numbers, for less than £200 + vat.

If you dont want to sped the money, then doing some quick research on Linkedin, Facebook or even companycheck.co.uk might shed some light for you... this will take a bit of time and leg work though....

There's a number of different ways of doing what you are doing and after running telemarketing campaigns and spending £xx,xxx on them over the last 18 or so months I highly recommend calling first, getting through to the person, asking if now is an OK to speak or reschedule for another time, and then get the appointment to egt in front of them.

Typically if someone asks you to "send it via email" it could be a sign that they arent interested and want you off the phone.

Consistantly follow up with this, dont forget to call abck those who aren't available, via email, phone and direct mail and keep on following up (not to the point you are harassing them, but if they are genuinely interested...)
 
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adam2804

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Feb 24, 2008
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This has been a really interesting topic, it's great to hear everyone's comments.

I'm currently developing a service to help SME's with their telephone campaigns (cold calling, lead generation, research, etc), as I know a) how expensive call centres are and b) I know there are a lot of people who hate making calls! the site is at redhouse.work if you want to check it out.

I read an article the other day that your success shoots up after your 5th! contact with a prospect...so keep in there!
 
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Ashley_Price

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Business Listing
I too will be cold calling over the coming weeks and as an introvert I'm bricking it :)

[Sorry, it is only when I finished typing this, I realised how long it had got]

Are you referring to telephone cold calling or face-to-face?

As some have said in other threads, if it is for your own business then that should give you plenty of motivation, however, that doesn't always work. I can be sat here, just looking at the phone, not able to pick up the handset.

I am not an introvert, BUT I do hate telephone cold calling... yet, it is one of the best ways to get new customers for my business. Here is how I get over the fear and do it:

1/ Research the companies I am going to call. I want to be on the phone for as little time as possible. But if I do have to be on there for a while, then I want to make sure that time is used for speaking to the right person, not being bounced around from one person to the next as they try and find out who should speak to me. So I find out in advance who is responsible for purchasing the office supplies.

2/ Plan what I am going to say. I don't write one script, I write several, and then depending on who I am speaking to I can refer to the relevant one. Now, by "script" I don't mean I have a page full of text that I am going to read parrot fashion. It's just pointers to remind me what I want to say, and targetted at different industries (so if I am speaking to a firm of architects then I will mention the A1 paper on rolls for their plotters; if it's a solicitors or accountants, I mention filing and storage - as they use a lot of this for all their old papers).

3/ Find something that motivates me. This can be anything. When I was the Customer Account Manager for Pavilion last year, the then owner was also my friend. I felt so bad with myself that I was letting her down by not making the calls, that I made a decision: that day I either had to make some calls, or tell Amy I couldn't do it. I picked up the phone and made 5 calls in 30 minutes. Doesn't sound like much, but the next day I did 10 calls in the morning and 5 in the afternoon. The third day, I did 18 calls, one after the other, in two hours. Each day, I had said to myself "If I can't make these calls I have to tell Amy I can't do it, and then I will feel a failure."

Now, of course, I own the firm, so it's "If I can't make these calls, then I have to tell my wife I can't do it and I will feel a failure."

4/ I have specific times when I call. I only call between 10am and 12pm. Then from 2pm and 4pm (that doesn't mean I am on the phone ALL that time). Outside of these times I don't call. Of course, some are going to say I should be calling all day, but, again, I want to be on the phone as little as possible, and outside of these call times, I feel people are less likely to take a call from me.

5/ I pick up the phone and start dialling. At the end of the day, the only way I am going to make the calls is if I make the calls. There's a great bit in the Wolf of Wall Street where he says "See those little black boxes? They're called telephones. I'm going to let you in on a little secret about these telephones: They're not going to dial themselves! Okay? Without you they are just worthless hunks of plastic."

So, once I start doing the above, do I still feel fear? Of course I do... and it doesn't go away completely. But it does feel easier.
 
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Asterian

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Aug 24, 2016
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When I was coldcalling, I tended to get the data from linkedin and similar sites - look at facebook if there are people working in the specific store and showing it, look at google sites...

And alternatively if all else fails, ask to speak with Mr. Random Name in supplies - and when they tell you that such person doesn't work here say something like: "I'm sorry, it seems my information is out-of-date or incomplete, can I talk with the manager of the procurement anyway?"
 
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Ashley_Price

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Business Listing
When I was coldcalling, I tended to get the data from linkedin and similar sites - look at facebook if there are people working in the specific store and showing it, look at google sites...

Linkedin, Google, Facebook, and even the company's own websites can be out of date. I did 15 cold calls to companies yesterday, using the information from their websites and in three cases the person I asked for no longer worked there. I only checked the names a couple of days before.

On Linkedin and Facebook, a year later the previous owner of Pavilion still lists herself as the owner and a number of others in my Connections I know are now working elsewhere but have never updated.

So, it can be very hit and miss using such data. From now on I'm doing it in a two-stage process: I ring and ask who the relevant person will be, then I call again a few days later asking to speak to that person.

In the past, after asking for who I needed to speak to, I then asked to speak to them, and I only get put through about 10% of the time (because by asking for the name, I have already flagged up it was a sales call). Yet, doing it in the two-stage process seems to have much better results, and I get through about 50% of the time.
 
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This process works well.

1) Data - determine your ideal client and source the decision makers names emails and phone numbers.

2) Messaging - Determine a compelling message to get to the database. Don't sell, simply educate them on an issue related to your sector - E.G: Accountants could do tax saving tips and publish it as a PDF format suitable for sending electronically.

3) Digitally connect - Send the PDF via email to the people on your database

4) THEN Follow up with a quick call - You can use the PDF as a conversation starter

5) Send them a post call PDF - More details on you and your company...

Hope that helps!
 
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Ashley_Price

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Business Listing
3) Digitally connect - Send the PDF via email to the people on your database

I would add one thing to this, if you bulk send with an attachment you may find several bounce back or get blocked. So, you need to be ready to send some individually.

Despite the fact that all my customers have said they are happy to receive regular emails from me, there are about 20% whose email servers (or whatever) block the email because it has detected the email is being sent to lots of people, (the addresses in BCC), or because it has an attachment.
 
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webgeek

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@Ashley_Price ... I'd suggest avoiding the BCC and instead using mail-merge to send single mails to the recipient list so each one gets it with their name on it.

Other tips like sending from the same domain referenced in the email links, hosted images, etc, avoiding punctuation in the subject, using the same from address and sending IP each time - all can help your inboxing rate.
 
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webgeek

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3) Digitally connect - Send the PDF via email to the people on your database

Good tips overall - but one item I'd disagree on, and which Ashley mentioned - don't send the actual PDF attached to the email.

Instead, send a nutshell summary of the benefits/contents of the PDF and instead link to it, or link to a page where it can be downloaded.

The advantage of pointing them to a landing page is that it's easier to build your tracking funnel, where you can observe open rate, click through, downloads, etc. AND you can redirect them to a thank you page after they get the download, whereby you can point them to other valuable content.
 
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Ashley_Price

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Business Listing
I am in a similar situation where I am starting to make cold calls to companies who are moving and I am a little worried about the TPS regulation, has anyone on here fallen foul of this ?

There is the Corporate TPS, but very few firms appear to have signed up to this. I guess you may find you call someone who uses their home number as their business number who has signed up with "TPS", but then you're okay, it is only if they have also registered with CTPS that you "could" get in trouble.

But, like I've said in many threads, the TPS is a toothless tiger. It only covers a very limited range of calls and it makes "you" do all the work if you want to complain about a company (you have to note date and time of call, number the caller dialled from, their name and the company name). The TPS has also never fined anyone for cold calling those on TPS (there have been fines for firms that spam people with recorded messages... but this isn't covered by TPS). The TPS prefers to send out "sternly written letters".

So far I've not come across a single firm that has registered with CTPS. But if you do, apologise profusely and promise you won't call again. Who is really going to go to all the bother of trying to get your details rather than just accepting an apology? Just make sure you do have their number flagged in future as CTPS.
 
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Ashley_Price

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As I understand it, more than half of UK businesses have signed up to the corporate TPS. Even though it wasn't well advertised...

I have to admit to being surprised if it as many as "more than half"... considering there are so many small businesses, how can anyone what the "more than half" figure actually is?

According to the government statistics, the number registered at Companies House total some 3.7 million... but how many sole traders are out there?

However, I think it's a clear message that people don't want cold calls...

I do agree... but, again with there being some many businesses out there, the percentage chance that I will call one who is registered is probably miniscule. And as I am trying to call medium size businesses, then unless everyone in the company knows that the company is registered with CTPS, it's more than likely the person I speak to won't even be aware of this.

I mean admittedly, I'm not making hundreds of calls a day (or even a week), and that also keeps my chances down.

so why annoy potential customers...?

I would assume someone who goes to the length of registering with CTPS has probably also signed up with the mail and fax preference services as well... so they'll never be a potential customer, if they have made it so I can't contact them. ;)
 
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I have to admit to being surprised if it as many as "more than half"... considering there are so many small businesses, how can anyone what the "more than half" figure actually is?

According to the government statistics, the number registered at Companies House total some 3.7 million... but how many sole traders are out there?
The figures are here:
http://www.tpsservices.co.uk/ctps-list-history.aspx

Not sure where I got the "more than half" from. It was a couple of years ago... Perhaps I did a quick division in my mind... :)

Couldn't find a breakdown of sole traders vs companies.

Edit: Just found this
https://www.gov.uk/government/uploa...population-estimates-2013-stats-release-4.pdf
There were an estimated 4.9 million private sector businesses in the UK at the start of 2013, an increase of 102,000 compared to the start of 2012.

I would assume someone who goes to the length of registering with CTPS has probably also signed up with the mail and fax preference services as well...
Doesn't follow. I'm registered on the TPS and fax, but not the mail preference. Though I would like to ban the post office from depositing recycle material in my postbox... :) Apparently the royal mail are exempt from the mail preference service.

so they'll never be a potential customer, if they have made it so I can't contact them. ;)
No imagination... There are other ways...
 
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I'm a huge fan of what has been labelled "Cold calling 2.0".

In a nutshell - it basically involves getting a referral to the person to call, rather than cold calling to start with.

There's a book called Predictable Revenue by Ross & Tyler. Well worth the read (he comes from building a $100 million per year Amazon sales process).
 
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Asterian

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Aug 24, 2016
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In a nutshell - it basically involves getting a referral to the person to call, rather than cold calling to start with.

Absolutely this. From my perspective as an ex telemarketer it saves a lot of hassle, from my perspective as a telephone owner it's a lot less annoying to hear "I've heard about you from the expo" because this way - I know it's relevant.
 
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Yeongwonhi

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Oct 13, 2016
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There are gateways when it comes to cold calling. You will definitely always have to verify you are speaking to the right person, before getting into business, or else yo will get passed on. It would be nice to have a background about the company before you give them a call to offer products, that way you know what approach you are going to use, which hopefully will help ending in a pitch/closed sale.
 
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JamesWhite83

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Nov 25, 2016
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Personally I would not reccommend calling as a sales method, but you can still use it wisely. Maybe call them only to introduce the main reason why you contact them, and try to make an appointment to meet them personally and present your offer. Also remember to have the personal approach, find out something about the company you're directing your offer so that they will see your honest commitment. View the people you're trying to reach as potential collaborators not just a sales opportunity and they will see it too.
 
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Paul Cardall

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Apr 25, 2014
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I have just finished my first cold calling experience and it didn't work out as I feared. As an introvert I was worried I'd mess up my sales pitch and come off looking like an idiot, so I simplified my approach and turned the cold call into an introduction to myself and my magazine (leaving a mockup behind). I didn't try to sell them anything, and that approach worked for me.
 
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webgeek

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That's excellent Paul. I've had the best success in sitting down in neutral territory like Starbucks, having a chat and discussing how their business works and what they need to make it a bigger success. Just a notepad and pen, no props, slidedecks, brochures - just focusing on them and their pain points. Naked selling really does work (provided you're clothed)
 
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FreebieBoy34

I am planning to do some B2B cold calling over the next few weeks, offering a sale or return agreement for my product

I have some questions im having difficulty finding answers to.

How do i ensure i am talking to the correct person? I am targeting small family run businesses, can i expect the non-owner manager has the authority to make these decisions? Should i make phone calls or should i get my suit on and actually visit these stores to deliver my pitch?

My answers to your questions are:

1. Before contacting anyone, you be able to familiarize the type of market you are targeting to call. This way, you'll be able to know if the one you are about to call is the right person or not.

2. Depends on the kind of business actually, but to my experience even though how small the business is the big decision is often reserve for those who are in charge...

3. I think it would be best to make a call first just to introduce your business to these people. Actually store visits should be done later as a follow-up... Not only will this help you save time and effort, but calling them will help your determine which of these people to pursue because they are showing a hint of interest to your call...

Hope this helps...:)
 
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