Board meeting minutes - Right of access

[prophet01]

Morning folks
Having researched the matter I've come to the conslusion that only the directors are lawfully entitled to access a company's board meeting minutes, which must be kept for 10 years.

Assuming that's correct I'm wondering whether or not there are any circumstances where a shareholder is entitled to any sort of access. Either to all of the minute records or to a particular set of minutes.

Were a shareholder (me) aware that they'd been discussed at a meeting and an important decision made concerning that shareholder then, I assume, that discussion and decision outcome must be recorded in those meeting minutes.

I suppose I'd be able to submit a subject access request and the company would be compelled to provide a copy of the information about me held within that record.

 

[nelioneil]

I would say for an ordinary board meeting (just directors) a shareholder who is not a director would not have any right to request minutes, without permission.

How would you have known you would have been discussed if not participated in the board meeting?

I do not know the details of a SAR would be valid, its possible.

 

[prophet01]

...How would you have known you would have been discussed if not participated in the board meeting?...

The Chairman at that time, 2016, wrote to me stating that I'd been discussed.

 

[WaveJumper]

My understanding has always been shareholders can see general meeting minutes but not board meeting minutes. Unless maybe there is something specific in the companies articles allowing for such but don't quote me on the latter

 

[Mr D]

The Chairman at that time, 2016, wrote to me stating that I'd been discussed.

If its so long ago is it still relevant?

 

[prophet01]

Hugely relevant.
It's been used as partial justification to prevent what would have been my automatic acceptance onto the board of directors at last week's AGM.