Outlook Downloading All Emails

[thetiger2015]

So, I've been trying to work this out for the last hour...

I have the Outlook App in Windows, I have several email addresses with a mixture of POP and IMAP. My emails are hosted on Webmail via my hosting provider, but I use Outlook as the client to view and reply to messages in one window.

Unfortunately, everyone has taken away the functionality to download emails. The hosting provider say you just go on Outlook, click 'File' and download - this doesn't work, because the new desktop app doesn't have a File tab.

When I checked the forums, the Microsoft people say to toggle back to classic outlook...great... I don't have this 'toggle' either. I have no functionality other than to read and reply to emails. There's no toggle, no file tab, no download option. I can add/remove mailboxes, that's about it.

There's also no way of downloading the old Outlook now, when you do, it just auto-reverts back to the new Outlook when it opens and I'm back to square one.

So, how does one select all the emails I want and click 'Download' either as CSV or a mail file etc. Something that I can then upload again later?

Edit: Also, because these other mail boxes are not MicroSoft accounts, I can't log in to them separately. I can do this through hosting but they don't have a download function, because they've said its in Outlook already...which...it isn't...

 

[Nathanto]

I have the Outlook App in Windows, I have several email addresses with a mixture of POP and IMAP. My emails are hosted on Webmail via my hosting provider, but I use Outlook as the client to view and reply to messages in one window. Unfortunately, everyone has taken away the functionality to download emails.

Taking a step back, do you realise that any of your email accounts that are set up with POP3 will have already downloaded all those emails? That's how the POP3 protocol works and you will already have a mail file (probably a .pst) somewhere on your device containing every email it's ever downloaded and not deleted.

So one option would be (if possible) to carefully change your IMAP email accounts to POP3 (making sure you don't inadvertently set this to delete the emails from your remote server once downloaded.) You should then have a .pst mail file on your local device for each of your mail accounts.

 

[ukwebhosting]

There's also no way of downloading the old Outlook now, when you do, it just auto-reverts back to the new Outlook when it opens and I'm back to square one.

Hi,

Just had a quick Google and came across this

Please open a run box (Windows+R) > Type "outlook.exe" > Press "OK" to start the Classic Outlook Desktop App.

Worth a try as the the old outlook and the new are actually separate applications.

 

[WaveJumper]

If you running the APP go into the function setting, select accounts pick the email account you want to look at when you click on it theres a function to re-set ...... always works for me if i get issues on my iPad

 

[DontAsk]

I have the Outlook App in Windows, I have several email addresses with a mixture of POP and IMAP. My emails are hosted on Webmail via my hosting provider,

"Webmail" is just a way of giving you access to the mail server through a browser. It doesn't affect how a decent local e-mail client will work.

but I use Outlook as the client to view and reply to messages in one window.

So that should be connecting to the individual servers, not the webmail interface. I haven't used Outlook for years so I don't know what it does in this respect.

Unfortunately, everyone has taken away the functionality to download emails.

Who's "everyone"? Neither of the two hosts I use have done this. Both provide webmail and POP3 and/or IMAP. I only use one machine to access e-mail so I download everything by default. Messages also stay on the server for a certain time.

So, how does one select all the emails I want and click 'Download' either as CSV or a mail file etc. Something that I can then upload again later?

Why do you want to download and then upload them again?

 

[Nico Albrecht]

In 2024, using POP3 for email transport is highly discouraged due to numerous security concerns. Instead, you should opt for IMAP or Exchange for safer and more reliable email management.

If you need to send and receive emails via POP3 in the new Outlook manually, go to the account's inbox or outbox, click on "View" in the top navigation bar, and select the fourth option called "Sync." That's it!

 

[Russ Michaels]

i have not used outlook for years, but are you using the free version, which has limited features?

POP3 downloads your emails by default, that's how it works.
IMAP leave the emails on the server and syncs them with your client, so when you open an email, any attachments will be downloaded.

 

[Andy-UK]

So, I've been trying to work this out for the last hour...

I have the Outlook App in Windows, I have several email addresses with a mixture of POP and IMAP. My emails are hosted on Webmail via my hosting provider, but I use Outlook as the client to view and reply to messages in one window.

Unfortunately, everyone has taken away the functionality to download emails. The hosting provider say you just go on Outlook, click 'File' and download - this doesn't work, because the new desktop app doesn't have a File tab.

When I checked the forums, the Microsoft people say to toggle back to classic outlook...great... I don't have this 'toggle' either. I have no functionality other than to read and reply to emails. There's no toggle, no file tab, no download option. I can add/remove mailboxes, that's about it.

There's also no way of downloading the old Outlook now, when you do, it just auto-reverts back to the new Outlook when it opens and I'm back to square one.

So, how does one select all the emails I want and click 'Download' either as CSV or a mail file etc. Something that I can then upload again later?

Edit: Also, because these other mail boxes are not MicroSoft accounts, I can't log in to them separately. I can do this through hosting but they don't have a download function, because they've said its in Outlook already...which...it isn't...

POP and IMAP is so out of date. It makes me frown whenever I see someone is still using either.

If you have Microsoft Outlook installed, both the classic and New version should be available.
Try searching Outlook from the taskbar.

Also if you open the email, do you have three dots to click on? and then save?

 

[Russ Michaels]

POP and IMAP is so out of date. It makes me frown whenever I see someone is still using either.

If you have Microsoft Outlook installed, both the classic and New version should be available.
Try searching Outlook from the taskbar.

Also if you open the email, do you have three dots to click on? and then save?

Most people's email comes from their ISP or hosting provider, and pop3 and IMAP are the only options.

It is only the likes of M365 and Google that are using their own OAuth solution.

 

[DontAsk]

POP and IMAP is so out of date. It makes me frown whenever I see someone is still using either.

What do you suggest?

 

[WaveJumper]

Did you manage to get it sorted

 

[gpietersz]

POP and IMAP is so out of date. It makes me frown whenever I see someone is still using either.

What alternative do your suggest?

Most people's email comes from their ISP or hosting provider, and pop3 and IMAP are the only options.

It is only the likes of M365 and Google that are using their own OAuth solution.

Oauth only changes the authentication part. AFAIK it just adds another authentication method to POP and IMAP rather than replacing them with a new protocol.