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You can apply to HMRC to deregister for VAT if your turnover in the next 12 months is expected to be less than £83000. This cannot be backdated. It is active from when they receive and accept it. They might ask for more evidence if your turnover has been close to threshold so far.
All the VAT...
When they abolished reclaim of SSP they gave the £3,000 (was £2,000) Employment Allowance -deduction off your Employers NIC contributions per year.
I've not seen many small business cases where SSP costs have exceeded this annual amount.
You worry about her changing name or closing down?
Was she a sole trader or limited company. If a sole trader none of this matters.
If she was starting a limited company did she approach you as the company or personally.
I am not a solicitor but it is important you get the facts and debtor...
Since 2016 UK limited companies have to register with Companies House 'persons with significant control' - who may or may not be shareholders or directors.
I advise a significant number of 'online traders' through my accountancy practice and would be pleased to offer free specific initial advice.