Project Coordinator Leaving Mid-project - What should I expect to come?

Tired123

Free Member
Sep 26, 2015
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I work as an evaluator for project which has been managed or coordinated abysmally. The project coordinator (after doing minimal work for months) has just announced suddenly she will be leaving for a new job within a month and that there are no particular plans to replace her role. The project has been beset by a host of problems including (1) Taking a month of holiday leave at a time and claiming to be unwell when due to return (2) a lack of steer when present including missing update meetings (3) Telling stakeholders and employees delivering on the project different things at different time-points without updating everyone (essentially telling everyone what they want to hear making it a nightmare for all around her to keep track of changing expectations).

I've been told that her role is unlikely to be replaced (The project coordinator very interesting has been dropping hints about how we don't need her for a few weeks, trying to prime us to feeling less shocked or disappointed in her leaving).

I would like to know what I should expect in the coming months and wondered if anyone has any experience of this?





I recently I posted this question is anyone would like to know a bit more context:

I've recently found out that my manager is in fact a "Project Coordinator". I have been told this role differs from a manager as it means that she is not there to tell people what to do, but to coordinate. The problem is, she has been on annual leave and then sick leave, and has told various members of the team to design a project which ideally would take months to design - within four weeks (funnily enough, the time she has been off) without factoring in the need to essentially project manage and think about feasibility. There is utter confusion about this and we are all wary to take on a role that she states isn't hers, but that isn't within our remit either. Many of us are complaining about poor communication across the board and I'm baffled about how to go about clarifying this without sounding blunt and actually asking 'what do you actually do?'. Has anyone got any tips about how to approach this?

*Edit: Some of the advice I've had from one colleague is "It isn't her role to do all the work, so we need to be fair to her" and "This is just the way it is around here".
 

Tim Coulter

Free Member
Dec 11, 2013
228
105
London
Perhaps your question might be easier to answer if you tell us a bit about the type of project you're working on and what your role as an evaluator entails.

And, are you concerned about the consequences of project failure for you personally or the possible effect on the organisation that you work for?

Also, is it the type of organisation that encourages and rewards risk, or does it look for scapegoats when people take risks that don't work out as well as they could have?
 
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Tim Coulter

Free Member
Dec 11, 2013
228
105
London
So my guess is that, after her departure, the people currently responsible for fulfilling the goals of the project will be expected to rally round and pull it together without any formal coordination.

If you are ambitious, you might see this as an opportunity to make a name for yourself by stepping into the vacant role (even informally) and pulling a miracle out of the hat. I've seen this happen a few times and even done it myself a couple of times in past careers. However, whether that's actually feasible for you will depend on your relationships with the others involved and whether you think they (and you) can deliver what's required.

Of course, whether it's actually worth taking that risk will also depend on how your organization is likely to treat you if you succeed. There's clearly no point risking an embarrassing failure and possibly jeopardizing your position if there's no upside.

If nobody steps up to the plate, as you've realized, the chances of the project succeeding are quite slim, so there will no doubt be some blame to be assigned to someone. Personally, you might be best to just let that happen and stay out of the firing line. However, if you're seriously committed to the goals of the project, that might be really hard to do.
 
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J

JamesComer

Hi

I can only echo the points from Tim. From my experience of changes in project personel mid project the key decision is collectively agreeing between the individuals left a clear route forward and most vitally who is responsible for what. The first step should be an evaluation of where the project is to date versus where you had hoped it would be.

Clearly somebody needs to set-up and take control. As mentioned this could be a good oppourtunity for you if you feel that you could manage this. I would advise being very up front with the people left and not sign up to anything you are not comfortable with.

Hope this helps.

James
 
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