How to use BrightPay to Automate...Everything! Feb 19, 2021Views: 76
When used in the workplace, automation is about implementing a process to complete repetitive, uncomplicated tasks, using as little manpower as possible. Automation has become so intrinsic to productivity in the workplace, we have come to take it for granted. Whether it is photocopying a document or using a cash register to put through a sale, technology enables us to complete tasks quicker and easier than ever before.
As a bureau or business owner, completing your employees or client's payroll can be a tedious and tiresome undertaking. By automating certain tasks, you can save you and your business time which will in turn save you money or allow you to increase profits. BrightPay is a payroll software that automates payroll processing. BrightPay’s intuitive design and user-friendly interface makes it easy to use for even the non tech savvy among us. The software is constantly performing tasks in the background, which help streamline your payroll processing, including:
- Automatically calculating and displaying PAYE, National Insurance contributions, Student Loan deductions and other applicable addition and deduction amounts as you type.
- Client documents and folders are automatically exported into an organised folder structure for each client.
- Full Payment Submissions are automatically created as you process the payroll.
Integration with other software
APIs (Application Programming Interface) facilitate communication between two or more software applications. Example of APIs in everyday life would be when you use PayPal to pay for something within an e-commerce platform or when sites like Booking.com collect hotel accommodation availability from providers. As you can tell from these two examples, APIs can make certain processes, quicker, more convenient and straightforward for the user.
BrightPay has used API integration in the following ways to automate payroll processing:
- Integration with HMRC
- Accounting Software API Integration
- Pension API Integration
- BrightPay Connect API Integration
As a bureau, through your dashboard, you can communicate with your clients to get their payroll entered and approved, ready for completing the payroll run. Any new information added by the client (once it’s been reviewed by you) will automatically flow down to your BrightPay Payroll software. This automation cuts down on errors that are more likely to happen when payroll details are entered manually.
BrightPay Connect also allows employees to request annual leave through the BrightPay Connect mobile app. Once the employer has approved the leave request, the leave will then be automatically added to the employee calendar and synchronised with the payroll software.
Batch Payroll Processing
Batch operations is another way BrightPay uses automation to make payroll processing quicker and easier. This feature is specifically designed for bureaus who process payroll for a number of clients. The Batch Operation tab on the BrightPay dashboard enables users to process or perform a task on multiple employers with just one click. Tasks that can be completed in batches are:
- Finalising a pay period
- Sending outstanding RTI and CIS submissions
- Checking for coding notices
Employers with at least one employee must carry out a number of mandatory duties to ensure they fully comply with automatic enrolment. With BrightPay, on-screen alerts will notify the user of auto enrolment duties that need to be performed. BrightPay will automatically assess and continue to monitor an employee's eligibility. BrightPay automatically prepares enrolment letters for employees who have been enrolled as well as letters for non-eligible jobholders, entitled workers and postponed employees, informing them of their rights and explaining how auto enrolment applies to them.
Every three years employers must put certain members of staff back into an auto enrolment pension scheme. When re-enrolment is due, BrightPay will automatically assess your employees for you and will determine which employees qualify for re-enrolment. Non-compliance with auto enrolment can result in fines for employers, so BrightPay’s alerts and automatic assessments can save a lot of headaches down the line.
Automation can help reduce operating costs
Using BrightPay payroll software helps reduce operating costs by eliminating errors, reducing the time it takes to perform repetitive tasks and may even reduce the number of employees you need to process payroll. BrightPay have identified the delays and inefficiencies people face when processing payroll and designed a system which can streamline your payroll process and improve your business.
Book a demo today to discover more ways that BrightPay can help you to save time, improve efficiency and increase profits.
- 10 Benefits of using a Cloud Payroll Portal to Manage Employees Annual Leave
- Make Payroll Entry and Approval Simple with BrightPay Connect
- How to introduce BrightPay Connect to clients
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