VAT numbers required for general receipts?

Discussion in 'General Business Forum' started by Eli Nathan, Feb 16, 2021.

  1. Eli Nathan

    Eli Nathan UKBF Newcomer Free Member

    4 0
    Someone recently complained to our business that our receipts didn't have our VAT number on them.

    If anyone ever requests a VAT receipt/invoice then we draw one up manually, otherwise, we just issue normal receipts for the products in our cafe.

    Is there any legal requirement to have our VAT number on the general product receipts that we issue to our customers?
     
    Posted: Feb 16, 2021 By: Eli Nathan Member since: Feb 16, 2021
    #1
  2. JEREMY HAWKE

    JEREMY HAWKE UKBF Legend Full Member

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    The problem you have is that this is the only paperwork you have for sales in your cafe .
    Where people are claiming expenses this is the only document for vat
     
    Posted: Feb 16, 2021 By: JEREMY HAWKE Member since: Mar 4, 2008
    #2
  3. paulears

    paulears UKBF Big Shot Full Member

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    I’ve always assume that every VAT registered business put the number on and then you can ask for a full vat receipt. I’ve always assumed you had to. I put my VAT number on all documents. Why would you not?
     
    Posted: Feb 16, 2021 By: paulears Member since: Jan 7, 2015
    #3
  4. JEREMY HAWKE

    JEREMY HAWKE UKBF Legend Full Member

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    I have always assumed but I have never checked any invoices that I have received before .
    I wonder about a person that spends their time checking these
     
    Posted: Feb 16, 2021 By: JEREMY HAWKE Member since: Mar 4, 2008
    #4
  5. Eli Nathan

    Eli Nathan UKBF Newcomer Free Member

    4 0
    Hey thanks for the replies!

    Yeah I myself have often requested a specific VAT receipt when needing them for expenses.

    And that's something we offer if people ask.

    We'll be adding the number to future receipts to cover all bases but does anyone know if it's a legal requirement?
     
    Posted: Feb 16, 2021 By: Eli Nathan Member since: Feb 16, 2021
    #5
  6. Scalloway

    Scalloway UKBF Legend Free Member

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    Posted: Feb 16, 2021 By: Scalloway Member since: Jun 6, 2010
    #6
  7. Eli Nathan

    Eli Nathan UKBF Newcomer Free Member

    4 0
    Thanks @Scalloway

    Yeah that's what I looked at earlier but it's really unclear. The wording is
    "As a retailer, you may assume that no VAT invoice is required unless your customer asks for one. If you’re asked for an invoice then you have the following options."...

    But that's specific to when a VAT invoice is specifically requested.

    I can't find anything saying that a VAT number must be on a standard till receipt (even though it seems to be standard practise and we will do it for the future)
     
    Posted: Feb 16, 2021 By: Eli Nathan Member since: Feb 16, 2021
    #7
  8. DontAsk

    DontAsk UKBF Ace Free Member

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    No it isn't. It's very clear from the first sentence.
    If the customer does not ask for one you do not need to provide one.
     
    Posted: Feb 16, 2021 By: DontAsk Member since: Jan 7, 2015
    #8
  9. Eli Nathan

    Eli Nathan UKBF Newcomer Free Member

    4 0
    @DontAsk yeah that's clear as crystal

    What isn't clear is whether a general till receipt needs the VAT number.

    Like others have said, it looks as though most major businesses do it. But is it just common practice or law?

    That link only offers guidance for VAT invoices/receipts.

    Still looking for anything concrete for non-VAT receipts.
     
    Posted: Feb 16, 2021 By: Eli Nathan Member since: Feb 16, 2021
    #9
  10. Scalloway

    Scalloway UKBF Legend Free Member

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    My interpretation of the VAT regulations is that you should print it on till receipts. In my bookkeeping days I used to reclaim VAT if appropriate from till reciepts if a VAT number was quoted.
     
    Posted: Feb 16, 2021 By: Scalloway Member since: Jun 6, 2010
    #10
  11. Dory

    Dory UKBF Newcomer Free Member

    25 10
    I understood that you do not have to put your VAT number on till receipts if you mostly sell to the public as its unnecessary - if someone wants one you can issue it separately or stamp your VAT number on the back - we always put it on our receipts but we also sell to trade customers - you dont need a VAT number on a till receipt for small amount to still reclaim VAT on expenses
     
    Posted: Feb 18, 2021 By: Dory Member since: May 19, 2017
    #11
  12. kulture

    kulture UKBF Legend Staff Member

    8,193 2,281
    It is true that you do not need to put your VAT number on till receipts, but it is so easy to do and helps customers, so why not do it. Five minutes of your time now, and zero cost to you. I would hesitate to buy from a business that did not bother.
     
    Posted: Feb 18, 2021 By: kulture Member since: Aug 11, 2007
    #12
  13. paulears

    paulears UKBF Big Shot Full Member

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    If there is no VAT number on a till receipt, you CAN NOT claim back VAT for low amounts because how would you know the seller was VAT registered. The VAT amount doesn't need to be itemised, but the VAT number is critical - or at least that is what my accountant told me!
     
    Posted: Feb 18, 2021 By: paulears Member since: Jan 7, 2015
    #13
  14. Talay

    Talay UKBF Big Shot Free Member

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    Rubbish, you just claim anyway. Don't need a receipt. Government watchdogs don't come along asking for 20% of a £1.95 item anyway and neither does a decent accountant.
     
    Posted: Feb 21, 2021 By: Talay Member since: Mar 12, 2012
    #14
  15. Talay

    Talay UKBF Big Shot Free Member

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    I couldn't give a monkeys for small stuff and no, it would not put me off.

    Life's too busy and difficult to worry about Tommy's Cafe putting a VAT number on your receipt on your double egg and chips :)
     
    Posted: Feb 21, 2021 By: Talay Member since: Mar 12, 2012
    #15
  16. kulture

    kulture UKBF Legend Staff Member

    8,193 2,281
    good luck at your next VAT inspection.
     
    Posted: Feb 21, 2021 By: kulture Member since: Aug 11, 2007
    #16
  17. Scalloway

    Scalloway UKBF Legend Free Member

    16,881 3,592
    One or two small receipts with no VAT number might get past the inspector but if they see a pattern emerge it will trigger a deeper look into all the VAT being reclaimed.
     
    Posted: Feb 21, 2021 By: Scalloway Member since: Jun 6, 2010
    #17
  18. nelioneil

    nelioneil UKBF Enthusiast Full Member

    664 95
    Its just easier for companies to actually put the vat number on the receipt, I don't get why they are so lazy.
     
    Posted: Feb 21, 2021 By: nelioneil Member since: Jan 22, 2013
    #18
  19. Talay

    Talay UKBF Big Shot Free Member

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    Yeah, pencil that in for sometime in 2051 or beyond.
     
    Posted: Feb 21, 2021 By: Talay Member since: Mar 12, 2012
    #19
  20. Talay

    Talay UKBF Big Shot Free Member

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    Your are right and pragmatic of course but it's a bit like petty cash. Either you can waste time you don't have chasing the last few coppers or you draw a threshold under which nothing matters save the accumulated figures themselves don't get to be material.
     
    Posted: Feb 21, 2021 By: Talay Member since: Mar 12, 2012
    #20