How to deal with contracts digitally and/or more efficiently?

Discussion in 'Legal' started by leftthenright, Apr 17, 2019 at 3:38 PM.

  1. leftthenright

    leftthenright UKBF Newcomer Free Member

    8 0
    I work for a small company (4-6 heads) and we are marketing our brands online. Usually we have 3 people in the office (Sales Administrator, Office Assistant and Digital Marketing Executive). Our main objective is to reach out to Social Media Influencers via Instagram or email. We are contacting Influencers in the UK, as well as those from Italy, Spain and other European countries. Mainly Italy.

    We are struggling to find an efficient way of dealing with the contract progress in a quick and clear manner. It's a lot of emailing back and forth, Influencer forgetting to initial each page or sign pages, having to email the director to sign and stamp the contract, putting the contract in the Drive, then dealing with another five Influencers, etc. Having to write more or less the same emails time after time seems very wasteful.

    I have very little time to do general marketing tasks-- my job!

    Is there an app or website that handles contract? Like a task manager, but for contracts? Is there another method we aren't using?

    Please share!
     
    Posted: Apr 17, 2019 at 3:38 PM By: leftthenright Member since: Mar 26, 2019
    #1
  2. Engage Legal

    Engage Legal UKBF Contributor Free Member

    38 7
    There are programmes to prepare bulk contracts from a precedent, but these are not likely to be what you need as they will not do the administration / running around.

    If there was in fact a programme of the sort you are wanting there would be a lot of unemployed lawyers and contracts administrators out there.
     
    Posted: Apr 17, 2019 at 6:54 PM By: Engage Legal Member since: Mar 25, 2019
    #2
  3. Alan

    Alan UKBF Legend Full Member - Verified Business

    6,160 1,704
    Yes there are several, I use HelloSign. DocuSign is another big player. All digital, no paper.
     
    Posted: Apr 17, 2019 at 10:12 PM By: Alan Member since: Aug 16, 2011
    #3
  4. Mr D

    Mr D UKBF Legend Free Member

    13,174 1,441
    Have signed on DocuSign several times, had to do all the places I was required to before could finish the doc and confirm.
    Won't probably solve all your problems but can you focus on solving certain one or two then look at what will solve others?

    Sometimes there are not perfect solutions to problems. But multiple things possibly could speed up workflow and reduce wasted time at your end.
     
    Posted: Apr 17, 2019 at 10:24 PM By: Mr D Member since: Feb 12, 2017
    #4
  5. Inva

    Inva UKBF Regular Free Member

    334 51
    Print them, sign them, scan them, email them. The most efficient.

    Digital signing:
    - COSTS
    - need a pen
    - may not be valid under the law in your country
     
    Posted: Apr 18, 2019 at 7:28 AM By: Inva Member since: Aug 10, 2018
    #5
  6. Mr D

    Mr D UKBF Legend Free Member

    13,174 1,441
    Eh?
    Have not used a pen with digital signing.

    Only times I have used a pen is when needing as to you to print off, sign then scan or post.
    Multiple times have not needed a pen because all the signing takes place on the computer.

    Things like loans, accounts, lease....
     
    Posted: Apr 18, 2019 at 8:35 AM By: Mr D Member since: Feb 12, 2017
    #6
  7. Inva

    Inva UKBF Regular Free Member

    334 51
    Sorry, i meant a digital pen to put your signature on the document.
     
    Posted: Apr 18, 2019 at 12:35 PM By: Inva Member since: Aug 10, 2018
    #7
  8. fisicx

    fisicx It's Major Clanger! Staff Member

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    Never used one of these either.

    A digital signature is often just an affirmation and a timestamp. There is rarely a need to put your squiggle on anything.
     
    Posted: Apr 18, 2019 at 12:48 PM By: fisicx Member since: Sep 12, 2006
    #8
  9. Mr D

    Mr D UKBF Legend Free Member

    13,174 1,441
    I used a button and clicked it using the mouse.
    I do not have a digital pen on this system. Never been required to use one for any doc signing.
     
    Posted: Apr 18, 2019 at 1:49 PM By: Mr D Member since: Feb 12, 2017
    #9
  10. Opinion87

    Opinion87 UKBF Regular Free Member

    218 38
    My accountant uses Virtual Cabinet which I find works really well.
     
    Posted: Apr 18, 2019 at 2:00 PM By: Opinion87 Member since: Jul 1, 2015
    #10
  11. Inva

    Inva UKBF Regular Free Member

    334 51
    What does that verify then? When i've been asked to sign from DocuSign i've had to put a signature there with a pen (or mouse...)
     
    Posted: Apr 18, 2019 at 4:06 PM By: Inva Member since: Aug 10, 2018
    #11
  12. Opinion87

    Opinion87 UKBF Regular Free Member

    218 38
    I can only speak of Virtual Cabinet, but when I digitally sign something it's just a case of clicking "Sign" that's that. After I've signed I get a copy of this;

    [​IMG]
     
    Posted: Apr 18, 2019 at 4:35 PM By: Opinion87 Member since: Jul 1, 2015
    #12
  13. fisicx

    fisicx It's Major Clanger! Staff Member

    29,949 8,801
    Clicking the button timestamps the record. That's all you need.

    Same as when you order a product online, or book a holiday, set up a direct debit and a zillion other things. No signature is required.

    When was the last time you signed a document in a shop? All you now do is swipe and enter a PIN.

    Signatures are fast becoming irrelevant.
     
    Posted: Apr 18, 2019 at 4:40 PM By: fisicx Member since: Sep 12, 2006
    #13
  14. Mr D

    Mr D UKBF Legend Free Member

    13,174 1,441
    I dunno, I just click the button.

    Most recently has been my accounts. Last year and this year.
     
    Posted: Apr 18, 2019 at 4:44 PM By: Mr D Member since: Feb 12, 2017
    #14
  15. Inva

    Inva UKBF Regular Free Member

    334 51
    A contract and a payment are two different things. You say you don't sign when you order a product online, but I'm pretty sure you've signed about 30 papers when you ordered your card in your bank.

    Obviously you don't sign when you buy, you don't do that offline either so why should you do it online?

    A timestamp is proof of nothing. A photocopy or print is proof of nothing. Even a lone signature can be disputed that's why they ask you to "write full name and signature". You seal a contract with a signature and that's not gonna change anytime soon.
     
    Posted: Apr 19, 2019 at 5:42 PM By: Inva Member since: Aug 10, 2018
    #15
  16. fisicx

    fisicx It's Major Clanger! Staff Member

    29,949 8,801
    No I didn’t. Not one signature. It was all done online.
    Maybe where you live but not here in the uk.

    I got a new mobile phone contract and it was all done by clicking on an ‘I agree’ button.

    And an online purchase is still a contract in the same way when you use a card in a shop is a contract.
     
    Posted: Apr 19, 2019 at 5:49 PM By: fisicx Member since: Sep 12, 2006
    #16
  17. Mr D

    Mr D UKBF Legend Free Member

    13,174 1,441
    Whoosh.

    The sound of contracts being done electronically with no need for physical signature. You missed it by at least 3 years.

    Ordering card in your bank? Do people do that anymore?
    I am on my 3rd card with this bank - the first time I went into the bank I deposited some money using the card they had sent. Probably a month or so after the card was ordered. Which involved no signing of papers by hand.

    I did have to send in copies of a couple of things when account was opened - scanned on the tablet and attached to email.
    Driving licence and utility bill - still got the scan in the tablet.
     
    Posted: Apr 19, 2019 at 5:55 PM By: Mr D Member since: Feb 12, 2017
    #17
  18. Inva

    Inva UKBF Regular Free Member

    334 51
    Posted: Apr 23, 2019 at 7:59 AM By: Inva Member since: Aug 10, 2018
    #18
  19. fisicx

    fisicx It's Major Clanger! Staff Member

    29,949 8,801
    That article appears to date from 2014 and is only applicable in the US.

    So you can sign your bits of paper, here in the UK we will continue to do things digitally.
     
    Posted: Apr 23, 2019 at 8:10 AM By: fisicx Member since: Sep 12, 2006
    #19