Hate to ask, but... "desktop" accounting software suggestions please?

Discussion in 'General Business Forum' started by Noah, Feb 28, 2019.

  1. Noah

    Noah UKBF Ace Free Member

    1,200 299
    We are a failry old-school manufacturing business, currently using Sage Instant, having to upgrade for $%^#ing MTD, limited choice of accounts software as it needs to integrate with custom software we are dependent on so limited choice comes down to Sage, QuickBooks, or Xero.

    The key question : Is there any way to get hold of a legitimate "desktop" version of Sage or QB, rather than "cloud"?

    Preferably for a single licence fee, rather than monthly blackmail.

    Thanks
     
    Posted: Feb 28, 2019 By: Noah Member since: Sep 1, 2009
    #1
  2. JEREMY HAWKE

    JEREMY HAWKE UKBF Legend Full Member

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    Cant you just run the cloud on your desktop Noah !
     
    Posted: Mar 1, 2019 By: JEREMY HAWKE Member since: Mar 4, 2008
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  3. DavidWH

    DavidWH UKBF Enthusiast Free Member

    1,438 263
    @Noah we are in the same position.

    There is bridging software that is cheaper than sage. You export the VAT return from sage as a csv file, import it into the bridging software and submit it.

    Some are free for 12months, the 1 low cost payment for the next 12mo... non of this pay monthly.

    I'll check what we have when I get in.
     
    Posted: Mar 1, 2019 By: DavidWH Member since: Feb 15, 2011
    #3
  4. johndon68

    johndon68 UKBF Big Shot Full Member - Verified Business

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    Despite Sage calling it Sage50cloud, the Sage 50 program is still a desktop application, the 'cloud' part of the name is marketing BS as it has links with Office 365.

    What was Instant is now called Sage 50 Essentials and can still be purchased with a perpetual licence from here for example: https://www.sjsoftware.co.uk/

    Add in some bridging software and away you go with software that you are already familiar with...

    John
     
    Posted: Mar 1, 2019 By: johndon68 Member since: Nov 2, 2009
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  5. bodgitt&scarperLTD

    bodgitt&scarperLTD UKBF Regular Free Member

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    This 'making tax digital' is one of our beloved government's best ****ups for a while. Barely any warning, and essentially just an open license for extortion on behalf of software companies. Better than that- no submission of real time data (just the same nine boxes that you used to type into the online portal) and apparently no plans to do this in the near future either. Makes a mockery of it being all about reducing missing trader fraud, etc.

    Would be interested to hear what bridging software people are using. Bridging software is actually a simple thing to write, which just takes a spreadsheet cell and submits it to the governments API. I don't need to know anything about software to declare that- simply look at the proliferation of software developers you've never heard of, suddenly offering 'struggling small businesses' the chance to keep using spreadsheets (which, let's not forget, are the epitome of 'digital'), all for a low yearly subscription of anything from £10 to £190!
     
    Posted: Mar 1, 2019 By: bodgitt&scarperLTD Member since: Nov 26, 2018
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  6. Chris Ashdown

    Chris Ashdown UKBF Legend Free Member

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    If you employ staff then you also need pension incorporated into the package to stop having bits here and there, if you already use sage then line 50 may be the easiest way to go

    Unfortunately HMRC and the government always seem to find ways to make last years software redundant and make you buy support packages, what ever package you use
     
    Posted: Mar 1, 2019 By: Chris Ashdown Member since: Dec 7, 2003
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  7. DavidWH

    DavidWH UKBF Enthusiast Free Member

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    Posted: Mar 1, 2019 By: DavidWH Member since: Feb 15, 2011
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  8. ffox

    ffox UKBF Regular Free Member

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    Don't quite understand this @Noah . If your essential software is 'custom built' why can you not choose the accounting software you want to use and tailor the essential software to accommodate that?
     
    Posted: Mar 1, 2019 By: ffox Member since: Mar 11, 2004
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  9. DavidWH

    DavidWH UKBF Enthusiast Free Member

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    Probably a little like our MIS/CRM software. It's designed for our industry and will only link with desktop versions of certain accounts packages.

    Plus why would you decide to pay monthly for something that used to cost a one off fee?
     
    Posted: Mar 1, 2019 By: DavidWH Member since: Feb 15, 2011
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  10. ffox

    ffox UKBF Regular Free Member

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    Strictly speaking that's 'Industry Specific' and not 'Custom'. Having said that, there are few specialist software packages that won't allow the extraction of data in one form or another.

    If you get data out then you can transform the data and import it into another package. This can be done even when there is no available API. You do have to ensure that the recipient software will allow bulk data import though. There are many accounting packages, both cloud and desktop, that will do this.
     
    Posted: Mar 1, 2019 By: ffox Member since: Mar 11, 2004
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  11. SJN Business Solutions

    SJN Business Solutions UKBF Newcomer Free Member

    3 1
    Hi, I use Sage Instant on my desk top
     
    Posted: Mar 1, 2019 By: SJN Business Solutions Member since: Mar 1, 2019
    #11
  12. Noah

    Noah UKBF Ace Free Member

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    Possibly "custom built" is not quite the right term - it is niche software for a specific area of our industry, upon which we are heavily reliant. Developed & sold by a separate software development co. - they decide which accounts software they support.
     
    Posted: Mar 1, 2019 By: Noah Member since: Sep 1, 2009
    #12
  13. Noah

    Noah UKBF Ace Free Member

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    I used to operate and program mainframe computers - I must have an old Amdahl lying around somewhere...
     
    Posted: Mar 1, 2019 By: Noah Member since: Sep 1, 2009
    #13
  14. ffox

    ffox UKBF Regular Free Member

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    There should be an export to CSV or export to text option. If not there will be a reporting module, which will allow the capture of chosen data to a text file.

    Cleanse and transform that data and you will be able to bulk import it into an accounts package that you choose. This process can be automated.
     
    Posted: Mar 1, 2019 By: ffox Member since: Mar 11, 2004
    #14
  15. Noah

    Noah UKBF Ace Free Member

    1,200 299
    I know it's possible, and I could probably do it; it's the "you" part of it that is problematic - data interface development is not one of our core competencies. Our business is not writing software, and we won't make money doing this; asking the vendor will merely result in the obvious response.
     
    Posted: Mar 1, 2019 By: Noah Member since: Sep 1, 2009
    #15
  16. ffox

    ffox UKBF Regular Free Member

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    Your call @Noah . It's your business and you know the cost, risks and benefits. :)

    It is, of course , what the software vendors depend on to get business' siloed into entire application suites, when a little lateral thinking can often save considerable amounts for the business,
     
    Posted: Mar 1, 2019 By: ffox Member since: Mar 11, 2004
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  17. serendipitybusiness

    serendipitybusiness UKBF Enthusiast Free Member

    983 174
    I use xero and quickbooks. I prefer xero even though the user interface isn't as nice and I know a fellow company owner quite often looses transactions in quickbooks which is a bit worrying. However both are cloud based, I prefer this though as you have a backup and can download anything you need.
     
    Posted: Mar 1, 2019 By: serendipitybusiness Member since: Jun 27, 2008
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  18. DavidWH

    DavidWH UKBF Enthusiast Free Member

    1,438 263
    Sounds similar to out software, it's great at what it does... but the developers have decided there's no need to reinvent the wheel, and spend time/money making an accounts module, when there are off the shelf packages that do it very well.

    So they just create a link into the accounting software, in our case Sage, but it only works with desktop editions.

    We've opted for the bridging software, as we don't need all the 'extras' of a new edition of sage, the version we run now does all we require.
     
    Posted: Mar 1, 2019 By: DavidWH Member since: Feb 15, 2011
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  19. Pish_Pash

    Pish_Pash UKBF Ace Free Member

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    Quickbook desktop is now rather hard to source 'legitimately' (due to them wanting to push everyone into the cloud)... illegitimate copies abound
     
    Posted: Mar 2, 2019 By: Pish_Pash Member since: Feb 1, 2013
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  20. Owesdr

    Owesdr UKBF Contributor Free Member

    49 0
    I think that with all these programs you have possibility to backup data. So, I don’t see many problems using cloud-based programs. However, it might be a good idea to ask your local accountant for some suggestions, as he/she should know the best bookkeeping programs
     
    Posted: Mar 24, 2019 By: Owesdr Member since: Nov 21, 2018
    #20