GSuite or Office365

Discussion in 'IT & Internet' started by naboo, Jul 16, 2018.

  1. naboo

    naboo UKBF Newcomer Free Member

    4 1
    I'm currently researching for starting up my own buiness and need your help/advice/guidance please.

    The previous company I worked for moved over to office 365 for emails and the standard office applications, we also utilised Skype for business. I found it worked well and I was able to move over from my trusted Thunderbird email habits with ease.

    My current company use GSuite for emails and online Docs/Sheets. When I started if found it difficult to move over from my trusted Thunderbird now outlook email habits. So I set up my email with outlook. While I use gmail for personal stuff, at work I couldn't get to grips with using gmail the way I had with Thunderbird/Outlook.

    Now i'm looking into these options for my own business, I'm swaying to O365. However, i'm worried that i'm swaying to O365 because 'thats the way i've always done it' As we all should know those can be killer words in business.

    I want to, as far as possible, get things right at the beginning and not have to change things a few months/years down the line, start as I mean to go on! ... So opinions/experiences please on the pros and cons of GSuite and Office365 and why one would be better than the other.

    Has anyone started with GSuite and moved to O365 or the other way round, what were the limitations that made you switch?

    Thanks in Advance

    Posted: Jul 16, 2018 By: naboo Member since: Jul 6, 2018
  2. ffox

    ffox UKBF Regular Free Member

    1,131 193
    You are right to ask the question. Examining what you 'know' and seeking broader knowledge is the key to good learning.

    Read this thread -
    It discusses some of the background detail.

    If you are looking for simple cloud storage and SaaS apps (Word Processor, Spreadsheet, email, etc.) O365 and G-Suite have similar market place offerings and choice comes down to personal preference and price.

    Office 365 (SharePoint inclusive licences only) starts to move ahead in the race when the need for inbuilt database comes into play, or when you need shared (group) mailboxes, or a need for reliable Enterprise Content Management (as in GDPR content control) arises.

    All of these are bundle in the O365 licence package and are either on by default or simple to deploy and administer.

    Plus the option of adding client based Word, Excel, Outlook and other apps in the future if you need them.
    Posted: Jul 17, 2018 By: ffox Member since: Mar 11, 2004
  3. MathSpire

    MathSpire UKBF Contributor Full Member

    35 5
    The desktop applications are great. Powerful, fast, and now enabled for collaborative working. Outlook with exchange email is particularly strong compared with gmail on the web: good performance, offline support, folder organization, superior rendering (gmail has almost no concern for accurate display of emails, which you can tell if someone using gmail replies to you).

    Beyond that I know less about Gsuite than O365 but I have been very impressed with the range of O365 apps and services, and the ease of administration.
    Posted: Jul 20, 2018 By: MathSpire Member since: Jun 20, 2016
  4. naboo

    naboo UKBF Newcomer Free Member

    4 1
    Thank you ffox and MathSpire, great points and thanks ffox for the link to your other post with more detail.

    O365 seems to be the right choice for me.
    Posted: Jul 23, 2018 By: naboo Member since: Jul 6, 2018
  5. Simon.P

    Simon.P UKBF Regular Full Member

    492 53
    I ended up going for the G suite but wish i went for 365 now as Office is good package to be fair
    Posted: Jul 23, 2018 By: Simon.P Member since: Dec 4, 2009
  6. Blacklaw

    Blacklaw UKBF Newcomer Free Member

    17 2
    There is no clear winner. It very much depends on what features you will benefit from the most. I tried out both, and Gsuite was a clear winner for me for the email, and I have been using it for years now. I have an office365 subscription just for the Office apps.

    I love the gmail interface, it is so fast and clean and easy to use. Sure it might take some getting used to if you only ever used Outlook, but it really doesn't take long.
    I was an avid Outlook user for many years, but it was a terrible buggy, bloated piece of software that crashed all the time back them, so I appreciated gmail all that much more.

    I also make good use of the G Suite marketplace and all the apps that integrate with gmail, plus the webmail has a lot more configurable options and functionality that you simply do not get with Microsoft mail. Although there are probably browser plugins that do add functionality with webmail.

    You can use ANY email provider with Outlook or any other email client, so that is neither here nor there. If you plan to use outlook, then you will not get all the benefits of gmail and the app integrations, so may as well go with Microsoft mail.

    The online office apps are probably about equal with their limited functionality, obviously the Microsoft ones tend to be a bit more compatible with load actual office docs, and I think I would learn more towards Microsoft being the slightly better solution based on my own experience and I do more document editing on one drive than I do on Google drive.

    But you can get both for free anyway simply by getting yourself a free gmail account and account. If you use Windows then you likely already have a Microsoft acocunt and thus already have access to OneDrive and the online office apps anyway.

    If you really want the best of both worlds, just use both. Keep all your docs synced between your gdrive and onedrive and use whichever fits any particular task. You can even set your phone to upload all your images etc to both, which gives you extra backup redundancy too.
    Posted: Jul 31, 2018 By: Blacklaw Member since: Jul 31, 2018
  7. Breffni Potter

    Breffni Potter UKBF Contributor Full Member

    45 4
    Google Apps talks to a lot more third party services currently. (CRMs, email tracking, etc) - My preference is for Office 365 though for a laundry list of reasons.

    Google Apps has stayed largely the same for a few years, Microsoft keep throwing new goodies at their subscribers.
    Posted: Aug 9, 2018 By: Breffni Potter Member since: Jun 4, 2018
  8. Craig Bird

    Craig Bird UKBF Newcomer Free Member

    29 2
    Its not too late to change, we do 1-4 migrations a week from G suite to O365 (or the other way around), speak to your IT provider.
    Posted: Aug 11, 2018 By: Craig Bird Member since: Feb 24, 2017
  9. Inva

    Inva UKBF Regular Free Member

    174 26
    I heared the Lithuanian government saved 5 million dollars by ditching microsoft office for libreoffice. You can do the same. You will be surprised at how much quality software is out there that is literally free.
    Posted: Aug 12, 2018 By: Inva Member since: Aug 10, 2018
  10. ffox

    ffox UKBF Regular Free Member

    1,131 193
    When LibreOffice for Android and IoS is finally stable enough for business critical use it might be worthwhile. In the meantime MS Office browser version is available FoC for all who want to use it. It works on almost all platforms and om Windows machines requires no local software install.
    Posted: Aug 12, 2018 By: ffox Member since: Mar 11, 2004
  11. Inva

    Inva UKBF Regular Free Member

    174 26
    LibreOffice has a Windows version. I don't believe anyone does office work on the phone (maybe im wrong?). In any case, switching to Linux will save even more money :p These days using Linux is as easy as using Windows.
    Posted: Aug 12, 2018 By: Inva Member since: Aug 10, 2018
  12. ffox

    ffox UKBF Regular Free Member

    1,131 193
    There's a case to be made for switching to Linux, you can run the browser versions of MS Office on Linux machines. But, why not switch to Android, that will lower your hardware and software cost even more.
    Posted: Aug 12, 2018 By: ffox Member since: Mar 11, 2004
  13. Inva

    Inva UKBF Regular Free Member

    174 26
    I'm not sure if i understand. Android is not a desktop OS, it's a mobile OS. But even if there was Android for desktop, why would you want to tie yourself with Google? Android is not free and Google has recently been fined 5bn euros by the EU because of that.

    The cost of running Linux is already low as it is very efficient and does not need 2GB RAM just to start.
    Last edited: Aug 13, 2018
    Posted: Aug 13, 2018 By: Inva Member since: Aug 10, 2018
  14. ffox

    ffox UKBF Regular Free Member

    1,131 193

    But they do... Take a look at the global growth in use of Android compared to other Op sys.

    An Android device can be connected to a monitor or TV, use a Bluetooth KB and Mouse/Tracker and you have a desktop experience.

    This is 2018 - take a look and see where trends are going. Even the Open Source group that develop Libre Office are now working on Android and IoS versions of their software (plus a version that will run entirely from a USB stick).

    Except for developers and other specialists, working from a fixed location machine is rapidly becoming yesterday's news.
    Posted: Aug 13, 2018 By: ffox Member since: Mar 11, 2004
  15. Inva

    Inva UKBF Regular Free Member

    174 26
    I disagree with you :) I do not believe it is efficient to do any kind of work on a phone and furthermore it is impossible to do run some programs because phone hardware is simply too weak. For example, yes you can connect the phone to the TV/monitor but what kind of resolution do you think the phone supports?

    Yes in the future we'll probably get a computer 10 times more powerful than to day on our wristwatch. But we're not in the future yet. Also, if you need to bring with you monitor, kb, mouse, etc then what's the point of using a phone? Your PC nowadays can fit on the palm of your hand.

    Not to mention the security implications. Every app that you install wants access to everything. Personally i'm not comfortable with giving every random app access to my work.
    Posted: Aug 13, 2018 By: Inva Member since: Aug 10, 2018
  16. ffox

    ffox UKBF Regular Free Member

    1,131 193
    That would depend on the quality of the App. Apps need not be expensive. O365 allows you to create apps for mobile to control most of O365 suite. G-Suite does similar.

    You are not running the full app on your phone, most of the processing is server side and in the cloud.


    Your phone/tablet can be both desktop and mobile

    There are non. O365 and G-Suite delivers better security than you can configure on any PC or local area network.
    Posted: Aug 13, 2018 By: ffox Member since: Mar 11, 2004