Flat Rate VAT and expenses

stphnstevey

Free Member
Sep 2, 2008
241
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Just trying to figure out how I account for VAT in my profit and loss sheet if I am in the flat rate scheme.

I presume the VAT reclaimed would go under other income in my turnover?

Would I then add a column for VAT expenses in my business expenses column?

With expenses claimed back from the client and normally daily rate billing - I presume I can use figures inclusive of VAT, as the VAT will be taken out as a percentage of my turnover and not on individual transactions?

The VAT inclusive figure would be used for any money from the client (ie refunded expenses or daily rate) and also any expenses (eg refunding expenses to employee's)?


Finally, would the figure I use for turnover when calculating the flat rate scheme be - exclusive of VAT, include expenses refunded from the client (including or excluding VAT)?
 
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DuaneJackson

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Jul 14, 2005
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Brighton / London
I presume the VAT reclaimed would go under other income in my turnover?
Correct.

Finally, would the figure I use for turnover when calculating the flat rate scheme be - exclusive of VAT, include expenses refunded from the client (including or excluding VAT)?

It should be inclusive of VAT. You take your gross turnover and it's a percentage of that that you pay over to HMRC.

I can't get my head around the other questions - I think it (my head) isn't working properly today!
 
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stphnstevey

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Sep 2, 2008
241
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I was really trying to see how you account for the flat rate scheme in your P&L

From what I have read, both turnover and expenses are shown as VAT INCLUSIVE. The turnover having the flat rate recoverable removed from it (ie if 10% flat rate, show turnover as X-10%)

See here: http://www.accountingweb.co.uk/cgi-bin/item.cgi?id=139507&d=1025&h=1019&f=1026&dateformat=%o %B %Y

Would turnover include expenses I have reclaimed from a client and paid to employee? I guess it would as you would add it to turnover and deduct it as a business expense?
 
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Jenni384

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  • Oct 1, 2007
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    VAT flat rate:
    You charge VAT as normal on sales. Record this in your books.
    When you do your VAT return, lets say your flat rate percentage is 9%, you take 9% of your total turnover (i.e. including the VAT on sales, any recharged expenses etc) and pay that over.
    The difference between the VAT you charged and the VAT you pay to HMRC is shown as another income line in the P&L.

    You can just record your expenses gross i.e. with no VAT as you can't reclaim any (unless they come under the £2000 rule).
     
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    stphnstevey

    Free Member
    Sep 2, 2008
    241
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    As trying to do it as suggested on the HMRC website http://www.hmrc.gov.uk/manuals/bimmanual/bim31585.htm

    Expenses will probably be shown inclusive of VAT as it is irrecoverable (similar to a business not registered for VAT), and it is likely that turnover will be shown net of the flat rate VAT payment. You may however find that the flat rate VAT payment is shown as a profit and loss expense rather than deducted from total turnover.
    Example

    A business has gross sales of £94,000 (including output VAT at 17.5% of £14,000), and expenses of £58,750 (including irrecoverable VAT). The flat rate VAT @ 6% is £5,640. A new machine is purchased (qualifying for capital allowances) at a cost of £2,350 including VAT of £350.

    The accounts will show:

    Turnover£88,360(£94,000 less £5,640 flat rate VAT)Expenses£58,750Profit£29,610



    - ie include sales and expenses as Vat inclusive and deduct the flat rate Vat you pay to HMRC (eg. 9%) as a business expense OR deduct it straight away from sales income

    This would probably produce the same figure, but is this ok for Corp Tax calculation as well?
     
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