Working out pro-rata holiday entitlement

[WindFarmer]

Hello, I would very grateful for some help in calculating a part-time employees holiday entitlement.

The lady started May 21st 2007 and works Mon, Tues, Wednesday, total of 16 hrs per week. Her full-time entitlement for the year would be 25 days and this runs from 1st Jan to 31 December.

How do I calculate her entitlement for 2007, bearing in mind she is part-time and only started May 21st?

Many thanks

WindFarmer

[boho]

What is the number of full time hours for the company that your annual leave is based on?

[WindFarmer]

Well the normal working hours per week is 40.

[boho]

So if she was full time working 40 hours a week she'd be entitled to 25 days, which means she's working 16/40 = 0.4 x 25 days = 10 days annual entitlement based on hours worked

or you can calculate based on the number of days worked so 3/5's of the annual entitlement (assuming a 5 day week) = 15 days out of the 25 awarded to full time staff.

This is where the annomalies usually creep in and where companies struggle with consistency.

Then you have that she will have worked 40 out of the 52 weeks a year, so you end up with either 7.69 days using the hours format or 11.53 using the days.

I've seen both used in workplaces, and what has to be clear is on what basis everyone is entitled to annual leave, is it the number of hours or number of days worked.

[WindFarmer]

Wow, I knew it was complex, but thanks very much! I think I'll use days, as that's what everyone else is on.

[boho]

Days is usually better, it saves fights about whose doing more work than someone else.
Happy to help - it woke my brain up

[WindFarmer]

It woke your brain up?? I'm going for a lie down !

[jan-july]

Originally Posted by boho

Then you have that she will have worked 40 out of the 52 weeks a year, so you end up with either 7.69 days using the hours format or 11.53 using the days.

As the employee started work on 21 May 2007, she will have worked for 32 weeks by the year end, so her actual entitlement will be 9.23 days for 2007.

15 days entitlement per annum, divided by 52 weeks of the year, multiplied by 32 actual weeks in employment.

[boho]

whoops, apologies, that will teach me for using the outlook calendar, must be some double counting as I've tried to scroll across the months - I should have just dug out the old paper copy instead!!

[Antonia @limeone.com]

The more complex calculations can cause headaches as they provide for a fraction which needs to be rounded up and can be an issue for full time employees.

I have yet to see a better way of dealing with this than the recommendation by Directgov.

Quote
Holidays
All workers have the right to a minimum amount of annual holiday. From 1 October 2007 the statutory minimum entitlement will be 4.8 weeks holiday a year, based on your normal working week. For example, if you work:

20 hours a week, your statutory holiday entitlement is 4.8 20-hour weeks
three days each week, you have the right to 14.4 days' holiday - that's 4.8 weeks of three days each

Many employers give more than the statutory minimum amount of holiday. Under the regulations part-timers should be treated no less favourably; this normally means that a part time worker will get a pro rata proportion of what the full-time workers get.

Your employer can't round down the number of days given, because this would be unfavourable treatment, but fractions of a day might be given as hours.

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