outstanding invoice

amwc · Nov 1, 2010

A company that we worked for held back some money from 5 invoices to do some testing on our products. They never did this testing so I wanted to invoice them for it but I'n not sure what I'm invoicing for or how to word it on the invoice because its not as though its outstanding from a particular invoice. Any help would be much appreciated.

spencergate · Nov 1, 2010

amwc said:
A company that we worked for held back some money from 5 invoices to do some testing on our products. They never did this testing so I wanted to invoice them for it but I'n not sure what I'm invoicing for or how to word it on the invoice because its not as though its outstanding from a particular invoice. Any help would be much appreciated.

But you have already invoiced them ?? "A company that we worked for held back some money from 5 invoices".

You need to send a reminder letter, listing the invoices, date, invoice number and unpaid amout for each one, along with the total outstanding amount.

Then you point out that this amount is seriously overdue for payment, and should be paid immediately.

After you have sent this letter, ring 2 or three days after it should have arrived, check that they have received it, and ask when they expect to make payment.
Make sure you then agree a suitable payment date. If payment hasn't been received by then, chase it again.

amwc · Nov 1, 2010

Thank you for the answer I will do that. They held other amounts too for other things but it was specifically the testing amount I wanted to re invoice for.

paulears · Nov 1, 2010

You cannot re-invoice, you must just press them for a balance outstanding.

Geoff T · Nov 1, 2010

I agree with previous - don't try re-invoicing, just chase them for the balance of the unpaid invoices...

danielmeade · Nov 24, 2010

I stand by what previous posters have said. Chase them for the outstanding invoices. State that they have until 'X' date to transfer monies owed to your company before further charges will be made.

Alan R Price · Nov 25, 2010

amwc

You can charge interest and admin fees in respect of the overdue invoices under the Late Payment of Commercial Debts (Interest) Act 1998. There is a free online calculator for this and an explanation of how it works: http://payontime.co.uk/users-guide-to-the-late-payment-of-commercial-debts-interest-act-1988.

You need to be careful of your approach though if you want to work with the customer again.

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