input confusion

Debz · Jan 20, 2010

Hi everyone
First of all I apologise for my ignorance!! New to Sage & accounts. Am I right in thinking that if I receive invoices from utility companies/phone companies & any 'non stock' purchases they still get entered under suppliers and allocate them the relevent nominal codes. Or do I just do it through Bank payments. Would appreciate it if anyone can give me a 'quick lesson'. I've been through all the tutorials but still confused.

Thank you
Debz

David Griffiths · Jan 20, 2010

You can use invoices/suppliers for both stock purchases and for overheads such as utility bills. You can also use the bank payments facility for either.

In general you would only enter a supplier invoice for something that you are not paying "on the day" - in other words goods purchased on monthly accounts. Using the suppliers facility means that you can accumulate invoices and show how much you owe each supplier.

If you are buying something that is not on credit, then simply record the cheque/cash/credit card payment using the bank payments routines.

Too many people waste loadsatime by entering a supplier invoice for everything, and then a supplier payment to clear it, often on the same day. Twice as much work as you need to do! They even create supplier invoices for things such as wages, tax payments, monthly direct debits - you name it. No need at all - just enter the payments as and when they are made.

Hope this helps

Debz · Jan 21, 2010

Thank you so much, that does clear the confusion.
Debz

semsley · Jan 21, 2010

David Griffiths said:
You can use invoices/suppliers for both stock purchases and for overheads such as utility bills. You can also use the bank payments facility for either.

In general you would only enter a supplier invoice for something that you are not paying "on the day" - in other words goods purchased on monthly accounts. Using the suppliers facility means that you can accumulate invoices and show how much you owe each supplier.

If you are buying something that is not on credit, then simply record the cheque/cash/credit card payment using the bank payments routines.

Too many people waste loadsatime by entering a supplier invoice for everything, and then a supplier payment to clear it, often on the same day. Twice as much work as you need to do! They even create supplier invoices for things such as wages, tax payments, monthly direct debits - you name it. No need at all - just enter the payments as and when they are made.

Hope this helps

That reminds me of a client I acquired whose previous book-keeper had used supplier accounts for the individual staff for wages, she had the letter MIAB after her name. Me, I got a string of Pitman and RSA book-keeping qualifications and 0 level principles of accounts back in the 1960s but no letters after my name (well CertEd) just years of experience both practical and as a lecturer.

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input confusion

Debz

David Griffiths

Debz

semsley

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