Does anybody use Payroll Manager and if so, give some end of year help?

[Melec]

I use Payroll Manager for our business that consists of 2 Directors and sub-contractors (CIS). I have used the program throughout the year to keep a record of wages to to Directors, and also payments to CIS.

I'm just looking at completing all various end of year submissions to HMRC and I have a few questions I hope somebody can help with:

- One Director has had a company van for the duration of the year. The van is used ONLY for the business, and all fuel and upkeep is paid for by the company. How/where should I be entering this information into Payroll Manager before submitting a P11D(b) to HMRC?

- The other Director has been paid throughout the year 40p per mile for any work related journeys using his own car. As above, where should this information be entered in Payroll manager?

- Over the period of the year, both the Directors were paid two dividends (same amount to both Directors). Should this information be entered anywhere in Payroll Manager before submitting end of year documents?

- Lastly, is the P11D(b), P11D's and the P35 all the documentation required by the HMRC to complete the end of year (I realise P60's and P11D's to employee's too)?

I took on the payroll to keep costs down in our first year as a Limited Company, and although Payroll Manager has worked flawlessly through out the year, I feel some advice on this is needed before I submit if possible as our accountants do not use Payroll Manager.

Thanks you for any help with this,

M.

[elainec100@cheapaccounting]

It doesn't matter that your accountant does not use payroll manager - he / she should be able to answer this questions for you as they are points of principle and not software operation.

[Melec]

Hi elainec100,

Thanks for the reply.

Reading back, I agree there are points he could answer, sorry. My first 2 points however relate to the software itself, and where to enter the van details for Director 1, and the mileage details for Director 2 in Payroll Manager.

If anybody can give some pointers to the initial questions raised it would be appreciated.

Thanks.

[orry.clayton]

- One Director has had a company van for the duration of the year. The van is used ONLY for the business, and all fuel and upkeep is paid for by the company. How/where should I be entering this information into Payroll Manager before submitting a P11D(b) to HMRC?

As you have said the van is used entirely for business there will be no Benefit In Kind (BIK), so will not be entered on the P11D

- The other Director has been paid throughout the year 40p per mile for any work related journeys using his own car. As above, where should this information be entered in Payroll manager?

This will depend entirely on how many mile the director has done, if the director has done 10,000 or less miles it will not be entered on the p11d. If however the director has done more than 10,000 miles and has been paid more than 25p a mile for this mileage. This is where the BIK will be generated, if 40p is paid for this the BIK will be 15p per mile (eg 40p - 25p = 15p) multiply this by the number of miles over 10,000 and you will have your excess mileage. To enter this on payroll manager do the following;


Employees on the menu on the top bar
expenses and benefits from the drop down menu
select the director and click other
in section E enter the total amount that tax is due on
Click ok

The excess mileage is liable only to Income Tax and not national insurance.


- Over the period of the year, both the Directors were paid two dividends (same amount to both Directors). Should this information be entered anywhere in Payroll Manager before submitting end of year documents?

Dividends are normally outside the scope of paye, and should not be entered in your Payroll anywhere

- Lastly, is the P11D(b), P11D's and the P35 all the documentation required by the HMRC to complete the end of year (I realise P60's and P11D's to employee's too)?

Yes!

As elainec100 has mentioned, your accountant should help you with this weather or not the use Payroll Manager.

Kind Regards
Orry Clayton

P.S I accept payment by All major Credit and Debit Cards, Cheque and Cash ;)

[Melec]

Hi orry.clayton,

Many thanks for the detailed response, appreciated.

I am confident I have now carried out my yearly PAYE returns in full. The questions I asked have prompted some more, but I am in contact with my accountant with these.

Thanks again,

M.